Job Description

Position Overview

The MRD Officer/Manager is responsible for maintaining, securing, and organizing patients' medical records in compliance with hospital policies, medico-legal requirements, and statutory guidelines. The role ensures accurate, timely, and confidential handling of all patient information, supports clinical teams with data, and assists management in audits, reports, and quality initiatives.

Key Responsibilities: Medical Records Management

Maintain inpatient, outpatient, and emergency medical records in an organized and secure manner. Ensure accurate documentation, coding, indexing, and retrieval of records. Maintain daily admission, discharge, and transfer records. Prepare and issue medical certificates, discharge summaries, and medico-legal documents as per policy. Ensure confidentiality and security of patient health information.

Compliance & Legal Requirements

Adhere to national/state healthcare record-keeping regulations and medico-legal requirements. Assist in medico-legal case documentation and liaison with legal authorities when required. Maintain records retention schedules (storage, archiving, destruction after statutory period).

Data Management & Reporting

Generate monthly/quarterly statistics on admissions, discharges, mortality, morbidity, surgeries, and outpatient visits. Support hospital management in NABH/JCI or other accreditation documentation requirements. Provide records/data to clinicians and management for audits, research, and quality control.

Coordination & Support

Liaise with doctors, nurses, billing, and administration for record-related needs. Train and guide record staff (if applicable). Coordinate with IT team for EMR/HMIS software management

Qualifications & Skills

Bachelor's/Master's in Health Information Management / Medical Records / Hospital Administration. 1-5 years of experience in MRD (hospital or ENT specialty clinic). Knowledge of medical terminology, ICD coding, and medico-legal documentation. Familiarity with hospital accreditation standards (NABH/NABL/JCI preferred). Strong organizational and analytical skills. Computer literacy (MS Office, EMR/HMIS software). Ability to maintain confidentiality and accuracy under pressure.
Job Types: Full-time, Permanent

Benefits:

Paid sick time Provident Fund
Work Location: In person