Job Description

Job Title:

Medical Record Department (MRD) Executive / In-Charge

Department:

Medical Record Department (MRD)

Location:

Hind Hope Hospital, Bhopal

Reporting To:

HR Manager / Medical Superintendent

Job Summary:

The Medical Record Department Executive / In-Charge is responsible for maintaining, managing, and safeguarding patient medical records in compliance with hospital policies, legal requirements, and confidentiality standards. The role ensures accurate documentation, timely retrieval of records, and smooth coordination with clinical, administrative, TPA, and insurance departments.

Key Responsibilities:

Maintain

complete, accurate, and updated patient medical records

(OPD, IPD, ER, OT, Discharge Summaries). Ensure

proper filing, indexing, coding, storage, and retrieval

of medical records (manual & electronic). Supervise daily MRD operations and

manage MRD staff

(for In-Charge role). Ensure

confidentiality and security

of patient data as per hospital policies and legal guidelines. Coordinate with

Doctors, Nursing Staff, TPA, Billing, and Insurance teams

for timely record availability. Prepare and manage

discharge files

, death summaries, medico-legal records, and audit files. Handle

TPA / Insurance documentation

, medico-legal cases (MLC), and statutory requirements. Monitor

incomplete records

, follow up with consultants for pending documentation. Assist in

internal and external audits

(NABH, insurance, government audits). Maintain MRD registers, statistics, and reports as required by management. Ensure compliance with

NABH / NABL / Hospital accreditation standards

(if applicable). Implement and monitor

Hospital Information System (HIS/EMR)

usage and updates.

Qualifications & Skills:Educational Qualification:

Graduate in any discipline (preferred: Medical Records, Health Information Management, Hospital Administration) Diploma / Certificate in

Medical Record Management / Hospital Administration

preferred

Experience:

Minimum

1-3 years

of experience in MRD (Hospital experience mandatory) Experience as

MRD In-Charge

will be an added advantage

Required Skills & Competencies:

Strong knowledge of

medical terminology and documentation

Familiarity with

HIS, EMR, and MS Office

Excellent

organizational and record-keeping skills

Ability to handle

confidential information responsibly

Good communication and coordination skills Attention to detail and accuracy Ability to work under pressure and meet deadlines Leadership and team-handling skills (for In-Charge)

Working Hours:

As per hospital duty roster

Salary:

As per qualification and experience

Job Type: Full-time

Pay: ₹8,000.00 - ₹20,000.00 per month

Work Location: In person