Micro strategy Administration ( Job ID : 000000836 )

• 
  NA

Experience
4 - 6 years



Offered Salary



Notice Period
Not Disclosed

Executive Secretary
Role Purpose

The Executive Secretary is responsible for providing executive level administrative support to the VP of Enterprise Architecture and Innovation for Mast Global. This person must have the ability to problem-solve, be meticulous with regard to details, and have the ability to anticipate needs. The candidate will be responsible for creating complex presentations, charts and spreadsheets for Board meetings.

Core Accountabilities & Responsibilities
Must possess the ability to:

• Effectively manage complex business calendar and executive's schedule. Communicate calendar changes to those affected in a timely manner.
• Prioritize incoming information and/or appointments.
• Open/sort mail for Executive and team; forward to others when necessary.
• Review e-mails for priority information and meeting requests as directed.
• Greet visitors and determine whether they should be given access to specific individuals
• Compile, transcribe, and distribute minutes of meetings
• Has the ability to work in an environment where multi-tasking is the norm; A problem-solver.
• Stay updated on executive?s priorities on a daily basis.
• Schedule touch-bases and staff meetings with direct reports. Troubleshoot as needed.
• Provide current agendas and necessary materials prior to meetings. Keep executive informed of time/date/location changes of meetings.
• Strong writing skills; the ability to create correspondence on behalf of the Executive with some direction.
• Arrange executive travel.
• Prepare and compile presentation documents.
• Complete and reconcile invoices and expense reports.
• Maintain VP?s office supply inventory.
• Receive and screen telephone calls.
• Perform other duties and responsibilities as assigned.

Competencies and Qualifications

• Graduate in any discipline with 5 to 8 years' experience as an Executive Assistant / Secretary providing support to a senior executive (preferably Expat?s) in a fast paced, dynamic environment required (or similar Administrative experience).
• Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet).
• Excellent interpersonal and communication skills (written and verbal).
• Excellent analytic, problem solving and organizational abilities.
• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality.
• Strong adaptability, flexibility and resourcefulness.
• Ability to exercise independent judgment and make decisions.
• Demonstrated ability to maintain a high level of professionalism and confidentiality.