Job Description

Job Title: Medical Conference Program Coordinator

Duration: 7 months (Short-term)

Work Schedule: 1 PM - 9 PM CST, 5 days a week

Location: Remote (preferably in US time zone or with experience working in US time zone)

Job Summary:

We are seeking an experienced Medical Conference Program Coordinator to join our team for a US-based medical conference program. The ideal candidate will have a strong background in event management, sales, team coordination, digital marketing, media collaboration, and leadership. The role involves managing and executing medical conferences, coordinating with teams, and driving sales growth.

Duties and Responsibilities:

1. Conference Program Coordination:

- Manage and execute medical conferences, including program planning, logistics, and on-site coordination

- Coordinate with speakers, sponsors, and attendees to ensure smooth event execution

- Ensure timely and within-budget delivery of conferences

- Develop and implement conference strategies, including marketing and promotion plans

- Oversee conference registration, ticketing, and attendee management

2. Sales Executive:

- Drive sales growth through effective prospecting, pitching, and closing deals

- Build and maintain relationships with clients, sponsors, and partners

- Identify new business opportunities and contribute to sales strategy

- Develop and present sales proposals and pitches

- Meet or exceed sales targets and performance metrics

3. Team Coordination:

- Lead and coordinate a team of conference staff, ensuring effective communication and collaboration

- Provide guidance, support, and feedback to team members

- Foster a positive and productive team culture

- Conduct team meetings and training sessions as needed

4. Digital Marketing and Media Collaboration:

- Develop and implement digital marketing strategies to promote conferences

- Collaborate with media partners to secure coverage and promotion

- Manage social media accounts and create engaging content

- Develop and distribute press releases and other marketing materials

5. Leadership:

- Provide strategic direction and vision for conferences and sales initiatives

- Collaborate with senior management to develop and implement conference strategies

- Represent the company at conferences and in industry forums

- Develop and maintain relationships with industry partners and stakeholders

Requirements:

1. Experience:

- 2+ years of experience in event management, sales, digital marketing, media collaboration, or a related field

- Experience working in US time zone or with US-based clients preferred

- Proven experience in digital marketing, including social media marketing, email marketing, and content creation

- Experience in media collaboration and press release distribution

2. Skills:

- Excellent communication, interpersonal, and leadership skills

- Strong event planning, coordination, and execution skills

- Proven sales track record and experience in driving revenue growth

- Ability to work independently and as part of a team

- Proficient in event management software and tools (e.g., Eventbrite, Cvent)

- Proficient in digital marketing tools and platforms (e.g., Hootsuite, Mailchimp)

3. Education:

- Bachelor's degree in a relevant field (e.g., hospitality, marketing, business administration, communications)

4. Certifications:

- Event planning or sales certifications (e.g., CMP, CSEP, CSP) preferred

- Digital marketing certifications (e.g., Google Analytics, HubSpot) preferred

Preferred Qualifications:

1. Experience working with US-based medical conferences or clients

2. Knowledge of US medical conference industry trends and best practices

3. Fluency in English (written and spoken)

What We Offer:

1. Competitive compensation package

2. Opportunity to work with a dynamic and growing team

3. Flexibility to work remotely

4. Professional growth and development opportunities

Job Types: Full-time, Contractual / Temporary
Contract length: 7 months

Work Location: Remote