Job Description

For external applicants Minimum 5 years of relevant experience

For internal employees Level 4, 5, 6 can apply



Administration & facilities

Managing administration and facilities for all mapped branch offices

Conducting branch facility tours & audits to identify repair / maintenance needs and equipments' (AC, Stabilizers, UPS, DG, CCTV, Fire Panel, Aquaguard, time stamping machines etc.) upkeep on proactive basis

Handling emergency situations and planning back-ups for taking preventive/corrective actions

Conducting half yearly branch assessments/drills on company defined health and fire safety standards

Training security guards and facility management services vendor staff on all responsibilities as defined

Ensuring printing, stationery and courier management

Ensuring S&E compliance of all branches

Managing the administration helpline (Samadhan) and ensuring closure of issues within TAT

Infrastructure Management

Identifying new properties, managing lease agreement, getting branch infra-ready through authorized vendors

Managing agreement renewals for existing branches, ensuring refurbishments as required by Company standards and re-utilising of assets from vacated branches

Data analytics

Maintaining accurate records with regards to annual inspection of equipment and general preventative maintenance including rotational work assignments

Analysing branch wise admin expenditure and maintain general inventory of Non-IT assets

Vendor Management

Ensuring coordination and management of Security, FMS, Electrical equipment, Infra and R&M etc. vendors

Identifying new vendors and ensuring efficient negotiations in terms of work deliverables and rate contracting

Laisoning with landlords for monthly rental cheque, issuance of TDS certificate & other issues

Billing and PO Management for all vendors



Competencies

Regional language knowledge is preferred

Strong analytical and innovative problem solving skills

Excellent written and oral communication skills

High on integrity