Job Description

MANAGER-HR & ADMIN

KEY RESPONSIBILITIES IN HR

A. Recruitment & Talent Acquisition

Develop recruitment strategies based on manpower planning. Post job ads, source candidates, shortlist profiles, schedule interviews. Coordinate interviews (online/onsite) and maintain candidate pipelines. Conduct reference checks and verify documents. Prepare offer letters and ensure smooth joining.

B. Onboarding & Induction

Conduct employee orientation and company policy briefings. Ensure complete documentation: ID proofs, personal data, experience letters, bank details, etc. Coordinate with IT/Admin for system access, ID card, SIM mapping. Provide HRMS/Bitrix basic training. Collect onboarding feedback after one week.

C. HR Operations & Attendance

Monitor attendance through HRMS/Bitrix. Track daily attendance, leave, late-coming, and on-duty information. Maintain HR records, employee files, HR databases, and registers. Process payroll inputs: attendance, overtime, leave adjustments. Ensure accurate and timely monthly salary preparation.

D. Employee Relations & Engagement

Act as the first point of contact for employee concerns and grievances. Conduct employee engagement activities, special day celebrations, and team initiatives. Maintain clear internal communication. Promote positive work culture and employee motivation programs.

E. Performance Management

Coordinate weekly, monthly, and quarterly performance review submissions. Assist department heads in creating/monitoring performance KPIs. Manage performance improvement plans (PIP) and probation reviews. Maintain appraisal and documentation records.

F. Policy Management & Compliance

Ensure employees follow company policies, rules, and code of conduct. Maintain HR formats, policies, appointment letters, and statutory compliance records. Support compliance activities (EPF/ESI attendance input, labor regulations, etc.).

G. Exit Management

Conduct exit interviews, collect handover documentation. Coordinate asset return (ID, SIM, laptop). Manage exit formalities: relieving letter, experience certificate, F&F documentation. Deactivate HRMS/Bitrix access and remove from communication channels.

H. HR Reporting & MIS

Prepare and submit weekly, monthly, and quarterly HR reports: WOM PPT MOM PPT HR dashboards Recruitment status reports Maintain accurate HR metrics and MIS monitoring.

KEY RESPONSIBILITIES IN ADMIN

A. Office Operations & Administration

Manage day-to-day office activities to ensure smooth operations. Oversee office supplies, asset management, maintenance, and housekeeping. Maintain vendor relationships for office services (cleaning, maintenance, travel, transportation, utilities, etc.). Ensure functioning of office infrastructure--IT coordination, telephone systems, electricity, and workspace readiness.

B. People & Support Staff Management

Supervise housekeeping staff, security personnel, drivers, and office assistants. Prepare staff duty rosters and ensure punctuality and performance. Conduct periodic training for administrative/support staff.

C. Facility & Asset Management

Oversee building maintenance, repairs, and facility improvement tasks. Ensure AMC (Annual Maintenance Contract) renewals for office equipment. Maintain asset registers, inventory, and office equipment tracking.

D. Vendor & Purchase Coordination

Identify, negotiate, and finalize vendors for office-related purchases and services. Ensure cost-effective procurement while maintaining quality. Monitor vendor performance and timely service delivery.

E. Compliance & Policy Implementation

Ensure all office processes follow company policies and statutory requirements. Manage documentation, agreements, and compliance with safety standards. Support HR in implementing office discipline, attendance management, and employee support services.

F. Travel, Events & Visitor Management

Handle employee travel arrangements (tickets, accommodation, logistics). Manage internal events, meetings, and conference room coordination. Oversee visitor management and front office operations.

G. Reporting & Documentation

Maintain administrative MIS, expense reports, purchase logs, and vendor records. Submit weekly/monthly reports on admin operations, maintenance status, and cost controls.

Qualification: MBA with minimum 5 years of experience

Immediate Joining

Job Type: Full-time

Pay: From ?35,000.00 per month

Work Location: In person