Job Description

The incumbent shall be responsible for the following:
Vendor Managment:
Manage the Procure to Pay process for all Direct Materials
Manage vendor communication, including maintaining relations with Operations teams and supplier's end
Become the first level of escalation for any delays in order confirmation and delivery of goods. Escalate to vendor leadership wherever necessary
Liase with AP team for payment related queries of vendors
Manage vendor helpdesk to resolve vendor queries
Responsible for tracking and documenting Risk, and issues management
Systems and Processes:
Robust review process to ensure open GRN's, Overdue advances, Old PO's, Old PR's and invoice queries are kept at minimal
Regularly monitor Inventory and NOD levels, and ensure these are as per company guidelines
Generate Procurement related MIS to report agreed SLA's and health of the procurement function. Conduct analysis to identify root causes and propose improvement plans
Lead the effort to implement Vendor Portal for Direct Materials function
Stakeholder Management:
Build and maintain strong relationships with business units, sites, vendors and transporters to ensure smooth operations
Guide internal team to conduct regular operational calls with all sites and ensure actions from such meetings are documented and completed
Represent the Purchase Department in governance meetings as and when required
Following are regular tasks which the Procurement Operations team is expected to manage:
Warehouse

• Timely GR at warehouse, Direct dispatches of RM from warehouse,

• Minimization of Wrong dispatches from warehouse.

• Stock taking at regular intervals at warehouse

• Ensuring timely reports are sent by WH team

• WH team is trained at regular intervals

Logistics

• Facilitate co-ordination between Warehouse, Logistics team and Transporters

for vehicle placements as desired

• Highlight truck placement issue and escalating whenever necessary

RM Planning:

• Ensure RMs are available at plants and OPCs on time and as per plans shared

by SCPC

• Maintenance of inventory norms so as to reduce the risk of stock outs

• Reduction in Slow Moving & Non-Moving stocks (SMNM) at Plants

• Identify opportunities for betterment of operations by adopting innovative

Logics and IT implementation

• Co-ordinate with plant personnel to resolve the issue in RM supplies /

rejections etc.

• Facilitate Liquidation of damaged and restricted stock at warehouses, plants

and OPCs

Skills Required