Job Description

Pune, IN-MH
Position Type
Full Time


Requisition ID
12447


Level of Education
Years of Experience

About Exela

Exela is a business process automation (BPA) leader, leveraging a global footprint and proprietary technology to provide digital transformation solutions enhancing quality, productivity, and end-user experience. With decades of expertise operating mission-critical processes, Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune 100. With foundational technologies spanning information management, workflow automation, and integrated communications, Exela's software and services include multi-industry department solution suites addressing finance & accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors. - Through cloud-enabled platforms, built on a configurable stack of automation modules, and 17,500+ employees operating in 23 countries, Exela rapidly deploys integrated technology and operations as an end-to-end digital journey partner.

2. Role Purpose

The

Manager - Procurement (Europe)

will lead procurement activities for

European business units

, focusing on

end-to-end RFP management

,

strategic sourcing

, and

vendor relationship management

.
This role requires

deep expertise in RFP processes

, supplier negotiations, and

contract management

, ensuring compliance with

European procurement standards

and XBP's global policies.
The individual will act as a

strategic partner

to European business stakeholders, supporting initiatives that enhance operational excellence and deliver cost savings.

3. Key Responsibilities

A. RFP Management (Core Responsibility)

Lead

end-to-end RFP processes

for European procurement projects, from requirements gathering to award finalization. Draft

RFP documents

, including

Scope of Work (SOW), Service Level Agreements (SLAs), evaluation criteria, and pricing templates

. Manage stakeholder alignment to define specifications and evaluation frameworks. Coordinate with cross-functional teams including

Legal, Finance, and IT

to ensure compliance and risk mitigation. Develop

bid evaluation models

and conduct supplier scoring, ensuring transparency and fairness. Drive

competitive sourcing strategies

to achieve best value outcomes.

B. Strategic Sourcing & Category Management

Develop and execute sourcing strategies for

key European spend categories

such as:

o IT hardware & software
o Telecom & network services
o Facilities & real estate services
o Professional & managed services
o Corporate indirect procurement (travel, marketing, etc.)Conduct

spend analysis

to identify cost optimization opportunities and supplier consolidation initiatives. Build

long-term category plans

aligned with business objectives.

C. Vendor Governance

Identify, qualify, and

onboard strategic suppliers

in Europe. Negotiate

Master Service Agreements (MSAs), contracts, and SLAs

to secure favorable commercial and operational terms. Establish

vendor performance scorecards

and track supplier performance against KPIs. Address vendor escalations and implement corrective action plans when required.

D. Operational Excellence

Oversee the

PO-to-invoice process

ensuring compliance with internal controls and audit requirements. Maintain accurate procurement data in

ERP and sourcing platforms

. Champion

digital procurement automation tools

for process standardization. Provide regular reports and dashboards to global leadership on procurement metrics.

4. Required Qualifications

Criteria

Requirements

Education

Bachelor's degree in

Supply Chain, Procurement, or Business Administration

. MBA preferred.

Experience

8-10 years of progressive procurement experience, with

minimum 5 years managing RFPs and strategic sourcing

for European markets.

Domain Knowledge

Strong understanding of

European procurement regulations

, GDPR, VAT, and local compliance standards.

Tools Expertise

Hands-on experience with

ERP systems

(SAP/Oracle/MS Dynamics) and

e-sourcing/RFP tools

(Ariba, Coupa, Jaggaer).

Certifications

CIPS, CPSM, or equivalent

highly preferred.

Language Skills

Fluent English required;

knowledge of French or German is an advantage

.

5. Key Skills & Competencies

RFP Excellence

- Ability to design, manage, and execute complex RFP processes end-to-end.

Strategic Negotiation

- Proven track record of achieving commercial and operational excellence through vendor negotiations.

Analytical Thinking

- Strong ability to analyze spend data and develop actionable sourcing strategies.

Cross-Cultural Collaboration

- Comfortable working with diverse European stakeholders.

Leadership & Mentoring

- Capability to guide junior procurement team members in Pune and Europe.

Compliance Mindset

- Strong adherence to internal and external procurement policies.

Disclaimer:

Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Exela recruiters or representatives will only contact you from emails ending with @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com or @ersgroup.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.