Job Description

KEYPERFORMANCE AREAS

• Minimize cost for Engineering sourcing.
• % of PR to PO Conversion with minimum TAT.
• Ordering and delivering Project Capex Items within Stipulated budget and timelines
• Optimum Inventory levels on an annual and perpetual basis
• Reduction in no. of stock outs
• Cost Saving in Stocking and Non-Stocking Procurement and project Capex items.
• Reduction in rejection rate due to mismatch of material with the technical specifications
• No. of initiatives for system improvements

Functions And ResponsibilitiesStrategy and Planning:

• Participate in the engineering sourcing plan based on the plant requirements, inputs from all concerned departments and monitor it regularly.
• Ensure optimum stocking of Engineering items in accordance with the inventory norms and to avoid unnecessary blocking of capital.
• Identify, select and develop vendors in line with organizational policies and requirements.
• Forecast levels of demand for engineering spares and services to meet the plant needs and ensure that a constant check has been kept on stock levels for the plant.

Procurement

• Procure the engineering spares and services along with Capital Goods for projects at minimum prices while maintaining CEAT material specifications.
• Ensure that inputs for requirements and specifications pertaining to engineering materials and Capex items are received from the concerned departments.
• Engage with suppliers on invitation for bids, getting quotes, negotiations and placing POs based on agreed terms.
• Coordinate with supervisors for approval of selected vendors as well as approval of POs raised for the material.
• Ensure prompt delivery of spares to the plants and maintain appropriate amount of plant inventory.
• Evaluate, determine and forecast future requirements of spares at the plant and ensure that such requirements shall be accommodated for in the several procurement plans
• Coordination with Accounts department at plants for timely payment to local vendors
• Ensure all documentation and compliance for the orders is completed by the suppliers

Vendor development

• Identify, suggest selection and finalization of vendors as per the company guidelines
• Study the market for ideal sources and vendors for procurement based on key factors of cost and quality
• Participate in negotiating and agreeing on contracts with vendors and monitoring progress and checking the quality of service provided by them
• Understand from vendors on new and alternative technology and forward options to Engineering team for further evaluation
• Regularly track vendor approval and status on CEAT online portal
• Ensure all vendor related compliance and documentation is adhered to and update the same on the vendor portal
• Maintain long term relationship with key vendors and ensure consistency in performance, quality and service
• Identification of repetitive vendor/ quality issues based on feedback and ensure timely closure of the issues
• Ensure effective implementation of CEAT supplier management system.

Cost Management

• Participate in negotiations with suppliers to ensure best price for the company at an optimum credit period

• Monitor timely payments to vendors

Logistics

• Interact with Plant, Stores and Transporters for ensuring shipments/ dispatches as per delivery schedule
• Monitor delivery of materials to ensure minimal demurrage/detention of shipments/dispatches

Inventory control and optimization

• Reviewing the stock positions for critical and key materials
• Continuously coordinate with the users to identify obsolete or surplus materials and make arrangements for its effective disposal
• Facilitating periodic physical verification of inventory at the storage locations in line with the agreed norms

Stores management

• Ensure that the stores of engineering spares is managed and maintained in an orderly manner
• Ensure regular inspections and testing of material received notes and investigate deviations, if any, from the actual material orders and material received
• Undertake regular ABC and XYZ analysis of inventory of engineering stores and review the same
• Establish and monitor strong inventory control to ensure that there shall be no cost implications of excess or scarcity of engineering spares
• Ensure reduction of stock-out of engineering spares since the same shall hinder production processes and hence have cost impacts

MIS & Documentation

• Oversee orderly updation and documentation of all procurement activities on a monthly basis
• Ensure that the number of PRs updated on MIS shall be in synchronization with the PRs actually raised
• Ensure orderly reporting of all 5S, Kaizen, stores and procurement activities on MIS

Education and Experience RequiredEducation:B. Tech (Mechanical/Electrical)Masters of Business AdministrationExperience:7-10 years

KEC International