Job Description

Manager - Secretarial



1. Basic skill requirement



Knowledge of MS Office, Excel etc.

Communication skill in English (written and oral) for interaction with Directors and senior management

Organised approach to Data and Inventory Management. (Any prior experience is preferable).



2.



Invoices and billing including keeping track of engagement letters and agreements with Vendors/Auditors/Lawyers etc., timely renewals, co-ordination with Legal and other teams including Shared Services for resolution of queries till the clearance of invoices.

Monthly Budget and Provisions.

Support during Board/Committee/General Meetings

Scheduling of Meetings involving interaction with Office(s) of Directors and their team as well with Secretariat of Companies, within the ICICI Group as well as outside the ICICI Group

Engage with IT and Admin Team and provide support for travel arrangements of Directors during the meetings (Ticket, Hotel, Car and other requirements of Directors)

Provide ancillary support for each Board/Committee Meeting such as preparation of Name Tags, Table Plan Attendance Register etc.

Inventory management and Record Maintenance for statutory and non-statutory records.

Tracking investor grievances and preliminary interaction with shareholders/RTA etc.

Provide support during special occasions involving Directors (Ensuring personal preferences, birthday bouquets, cake(s), farewell luncheons, presentation of gifts etc., in co-ordination with staff of Directors and Admin team)

Renewal of Digital Signature of Directors and Key Managerial Personnel.