Job Description

Brief:

Job Title:

Manager - Exhibition Services

Location:

Chembur, Mumbai

Company:

Medivision Events

Department:

Industry Relations

Experience:

4-6 years in managing exhibitions or B2B trade shows

Salary - Based on past experience.

Education:

Bachelor's degree in Event Management, Business, Hospitality, or a related field

Job Summary

The Manager - Exhibition Services will be responsible for end-to-end execution of the exhibition component of medical and healthcare events organized by Medivision Events. The role includes exhibitor coordination, floor plan management, vendor liaison, on-site operations, and ensuring a high-quality experience for all participating industry partners.

Key Responsibilities:

1. Exhibitor Coordination

Act as the primary contact for all exhibitors from onboarding to event closure. Share exhibitor kits, timelines, technical manuals, and logistical instructions. Address queries and provide operational support throughout the event cycle.

2. Layout & Floor Plan Management

Work with design teams or external agencies to create exhibition layouts and allocate booth space. Ensure layouts comply with venue restrictions, safety regulations, and optimal traffic flow.

3. Vendor & Contractor Management

Coordinate with booth fabricators, electricians, branding teams, and logistics providers. Monitor vendor deliverables and quality of execution as per event timelines.

4. On-Site Operations

Manage the exhibition area setup, execution, and dismantling phases. Ensure timely provisioning of services such as electricity, furniture, internet, and signage. Implement safety protocols and provide on-ground exhibitor assistance.

5. Documentation & Reporting

Maintain detailed records of bookings, requirements, service orders, and payments. Prepare post-event reports including exhibitor feedback and improvement recommendations.

6. Financial Coordination

Track budgets, vendor payments, and service charges. Coordinate with the finance team for invoicing, payment follow-ups, and reconciliations.

Preferred Skills:

Excellent communication and client servicing skills Strong understanding of exhibition layouts, vendor materials, and onsite logistics Proficiency in Excel, Google Suite, and event/project management software Meticulous planning, time management, and problem-solving abilities Ability to work under pressure in a fast-paced, deadline-driven environment

Working Conditions:

This role requires physical presence at event venues during setup and live days. Working hours may extend late into the evenings, especially during event execution periods. Weekend and travel availability is essential based on event schedules.
Job Type: Full-time

Pay: ?35,000.00 - ?45,000.00 per month

Benefits:

Paid time off Provident Fund
Work Location: In person