Job Description

Qualification & Experience:

Bachelor's Degree from recognised university along with necessary certifications. Professional work experience of 05 to 06 years preferably from production / manufacturing industry in Auditing, risk management etc.

Required Skills and Responsibilities:

Strong written and verbal communication skills

Strong organization skills with a problem-solving attitude

Proficiency in Microsoft PowerPoint, Excel, and Word

Good negotiation skills

Ready to work in flexible hours and shifts (Regular timings 01pm to 09pm)

:

Compliance

Handling all Social and Technical Audits such as SA8000, ISO 9001, Clients (especially for European clients) Audits etc.

1. Audit Preparation

? Collect and organize all necessary documentation (policies, certifications, reports).

? Ensure compliance with standards such as SA8000, ISO, BSCI, SEDEX, or client-specific codes of conduct.

? Coordinate with internal departments to gather audit-related data.

? Conduct pre-audit internal assessments to identify and resolve gaps.

2. Audit Execution

? Act as the primary point of contact for auditors and client representatives.

? Facilitate on-site audits by guiding auditors through processes, documentation, and facilities.

? Ensure smooth coordination between auditors and relevant factory personnel.

3. Post-Audit Responsibilities

? Review and analyse audit findings and reports.

? Prepare Corrective Action Plans (CAPs) and ensure timely implementation.

? Maintain records of audit outcomes and follow-up actions.

4. Documentation & Reporting

? Maintain up-to-date records of all audits, certifications, and compliance reports.

? Ensure documentation aligns with legal and client requirements.

? Regularly update Standard Operating Procedures (SOPs) based on audit feedback.

5. Training & Awareness

? Conduct training sessions for staff on compliance topics (e.g., labor laws, health & safety, environmental standards).

? Promote awareness of social responsibility, ethical practices, and sustainability.

6. Continuous Improvement

? Monitor changes in local and international compliance regulations.

? Recommend and implement process improvements to enhance audit readiness.

? Encourage automation and innovation in compliance tracking and reporting.

7. Coordination with Certification Agencies

? Communicate with Certification Agencies regarding audit schedules, requirements, and outcomes.

? Ensure client-specific compliance expectations are met consistently.

Administration

1. Office Operations & Supervision

? Oversee daily office activities to ensure smooth and efficient functioning.

? Conduct regular rounds of the factory floor to maintain discipline and order.

? Ensure adherence to company policies and safety standards.

2. Vendor & Facility Coordination

? Liaise with assistants and external vendors (Housekeeping, Security, Electrical, Plumbing, Carpentry) to ensure timely service delivery.

? Manage and monitor Annual Maintenance Contracts (AMCs) for services like Air Conditioning, IT Support, Fire Safety Systems, Water Purifiers, Pest Control etc.

3. Cleanliness & Hygiene

? Maintain high standards of cleanliness and hygiene across office and factory premises.

? Ensure regular sanitation and upkeep of common areas.

4. Infrastructure & Inventory Management

? Manage seating arrangements, asset allocation, and inventory tracking.

? Ensure timely updates of data related to infrastructure and resources.

? Monitor and maintain office equipment and supplies.

5. Stakeholder Communication

? Act as a liaison between executives and internal/external stakeholders.

? Facilitate smooth communication and coordination across departments.

6. MIS Reporting

? Maintain Management Information Systems (MIS) for Daily expenses, Track and report administrative costs and resource usage.

7. Event & Insurance Management

? Organize and coordinate internal and external events.

? Manage group health insurance for new and existing employees, including onboarding and renewals.

8. Additional Responsibilities

? Take on other administrative tasks as needed to support business operations.

? Be proactive in identifying and resolving workplace issues.

Job Types: Full-time, Permanent

Benefits:

Flexible schedule Health insurance Leave encashment Provident Fund
Education:

Bachelor's (Preferred)
Experience:

Professional: 4 years (Preferred)
Work Location: In person