Job Description

Objectives of this role

• Oversee the planning and execution of five to eight events in a calendar year
• Uphold the company\xe2\x80\x99s mission and vision with every event
• Own every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control at all times
• Develop an actionable plan for fundraising and managing monthly cash flow
• Comply with all national and local regulations

Responsibilities

• Develop a complete understanding of the requirements for every event
• Research vendors and make selections based on their creativity, quality, and cost
• Book venues, schedule guests, draft and finalize contracts
• Develop content for event materials and work with graphic designer to produce
• Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, attendee participation, registration counts, RSVP tracking, and issues resolution

Required skills and qualifications

• Experience in event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Experience working with colleagues in graphic design, sales, marketing, and communications
• Excellent organizational, communication, negotiating and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset

Preferred skills and qualifications

• Bachelor\xe2\x80\x99s degree (or equivalent) in hospitality management or public relations
• Established relationships with vendors
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat and Excel
• Proficiency with more than one language

Requirements

• Availability Full Time
• Experience 2-4 Years
• Gender Any