Job Description

Manager - Administration
Department: Administration
Location: Head Office (HO)
Reporting To: Head - HR & Admin / Senior Management
Experience: 10-15 Years (preferably from Building Materials / Manufacturing / Corporate sector)
Job Summary:
We are looking for an experienced and proactive Manager - Administration to oversee and manage the administrative functions at Nitco Ltd Head Office. The role involves leading a team, ensuring smooth office operations, managing vendor relationships, optimizing resources, and maintaining a professional and efficient work environment.
Key Responsibilities:
1. Office Administration & Operations:

• Manage day-to-day administration of HO, ensuring seamless office operations.
• Oversee facility management including housekeeping, office supplies, security, and infrastructure maintenance.
• Coordinate repairs, maintenance, and AMC (Annual Maintenance Contracts) for office equipment.

2. Team Management:

• Lead, mentor, and supervise the administration team at HO.
• Allocate responsibilities and monitor team performance.
• Build a culture of accountability, efficiency, and service orientation.

3. Vendor & Contract Management:

• Manage vendor relationships for facilities, travel, security, and other administrative services.
• Negotiate contracts, monitor SLAs, and ensure cost optimization.
• Handle procurement and inventory management of administrative resources.

4. Compliance & Policies:

• Ensure compliance with statutory and corporate policies related to administration and workplace safety.
• Develop and implement SOPs for smooth operations.
• Maintain adherence to company guidelines for cost control and governance.

5. Employee Support & Engagement:

• Oversee travel desk, guest house, cafeteria, and transport arrangements.
• Support employee engagement activities, events, and office-level initiatives.
• Ensure a safe, comfortable, and productive work environment for employees.

6. Budgeting & Reporting:

• Prepare and monitor the administration budget for HO.
• Ensure cost-effectiveness without compromising quality.
• Submit periodic reports on administration operations and improvements to management.

Required Skills & Competencies:

• Strong leadership and team management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Problem-solving and decision-making abilities.
• Knowledge of facility management, vendor contracts, and office operations.
• Proficiency in MS Office and ERP systems.
• Ability to work under pressure with attention to detail.

Qualifications:

• Graduate in any discipline (Bachelor's degree required).
• MBA / PG in Administration / Operations Management (preferred).
• 10-15 years of proven experience in Administration, preferably in building material / manufacturing / corporate sector.

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