Job Description

Duties and Responsibilities of an Administration Manager

1. Office Management & Operations

Oversee day-to-day office operations to ensure efficiency. Maintain office supplies, equipment, and facility management. Implement and monitor administrative policies, procedures, and systems. Coordinate maintenance, security, and housekeeping services.

2. Staff Supervision & Coordination

Supervise administrative staff and allocate tasks. Conduct performance evaluations and identify training needs. Ensure smooth coordination between departments.

3. Budgeting & Financial Administration

Prepare and manage the administrative budget. Monitor expenses and optimize cost-saving opportunities. Manage vendor contracts and procurement processes.

4. Compliance & Policy Implementation

Ensure compliance with organizational policies and legal requirements. Maintain proper documentation, records, and file systems. Monitor adherence to safety, health, and security standards.

5. Communication & Liaison

Serve as the point of contact for internal and external stakeholders. Coordinate meetings, events, and company communications. Handle correspondence, reports, and official documents.

6. Strategic Planning & Process Improvement

Identify gaps and improve administrative systems and workflows. Support management in planning organizational development initiatives. Use data to enhance decision-making and operational efficiency.

Qualifications of an Administration Manager

Educational Requirements

Bachelor's degree in Business Administration, Management, Public Administration, or a related field. Master's degree (MBA) is an advantage.

Experience

Typically 3-5 years of administrative or office management experience. Previous supervisory/leadership experience preferred.

Skills & Competencies

Strong leadership and team-management abilities. Excellent communication and interpersonal skills. Proficiency in office software (MS Office, spreadsheets, ERP systems). Strong organizational and multitasking skills. Knowledge of budgeting, procurement, and vendor management. Problem-solving and decision-making skills. Ability to work under pressure and manage deadlines.

Personal Qualities

Attention to detail. Integrity and professionalism. Adaptability and proactive attitude.
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

Provident Fund
Ability to commute/relocate:

Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person