(Note: Immediate joiners who can join before 20th September 2025)
Role Overview:
The Administrative Manager is responsible for leading, optimizing, and overseeing all office operations, including
facilities management, procurement
, vendor relations, and cross-functional administrative support. The role ensures cost-effective, compliant, and efficient processes by leveraging
data analytics, trend reports, and performance metrics
to drive strategic decision-making and continuous improvement. Serving as both a systems leader and team mentor, while aligning administrative functions with organizational goals and industry best practices.
Roles & Responsibilities:
Strategic Operations & Cost Optimization
? Lead implementation and continuous improvement of admin systems and SOPs.
? Conduct monthly and quarterly spend analysis across key admin heads--travel, housekeeping, printing, utilities, etc.--to identify savings opportunities and process gaps.
? Drive cost optimization through vendor renegotiation and re-empanelment, targeting minimum 10% savings while maintaining service quality.
Vendor & Procurement Management
? Lead evaluation, onboarding, and performance monitoring of vendors across service categories.
? Develop SLAs and review vendor performance periodically based on compliance, cost, quality, and feedback scores.
Travel & Facilities Management
? Ensure 100% policy-compliant travel bookings and efficient coordination of employee logistics.
? Oversee upkeep of office infrastructure, housekeeping services, AMC contracts, utilities, and preventive maintenance schedules.
Training Venue Management
? Coordinate and finalize training venues (internal or external) for interdepartmental training sessions, workshops, and meetings based on budget, availability, and suitability of space.
? Liaise with internal stakeholders to understand training needs and schedules; ensure venue availability aligns with session requirements (e.g., seating, AV setup, accessibility).
? Negotiate with external venue providers to secure cost-effective and quality spaces, ensuring compliance with KEF's procurement policies.
? Manage end-to-end logistics for training venues including setup, housekeeping, refreshments, IT/AV support, and post-event cleanup.
? Ensure venues are prepared at least 3 hours before session start, with all necessary infrastructure (projector, whiteboard, markers, etc.) in place and functioning.
? Monitor feedback from departments on venue arrangements and proactively address recurring concerns or improvement areas.
Cross-functional Admin Support
? Provide responsive and efficient support to all departments through structured request tracking and resolution protocols.
? Plan and execute office events or initiatives with post-activity feedback and analytics to improve effectiveness.
Data-Driven Decision-Making
? Create dashboards and trend analysis reports using Excel/Power BI for leadership review.
? Use data to derive insights and provide actionable recommendations to improve administrative efficiency and employee experience.
Compliance & Governance
? Ensure adherence to statutory norms, safety protocols, and internal audit findings.
? Maintain records, logs, and checklists to demonstrate due diligence across admin functions.
Team Leadership & Capacity Building
? Lead and mentor admin executives; build internal capacity to independently manage verticals.
? Design and deliver on-the-job training and SOP-based onboarding for admin team members.
Candidate Specification:
Educational Qualifications
?
Postgraduate degree in Business Administration, Facility Management, or related fields.
Years of Experience
? 8-10 years of experience in core administration roles, preferably with at least 2 years in a managerial capacity.
? Experience in nonprofit operations preferred.
Technical Skills
? Advanced MS Excel / Google Sheets: Pivot tables, formulas, and visualizations.
? Working knowledge of Power BI / Google Data Studio.
? Budgeting, procurement systems, expense tracking, and vendor management.
Competencies
? Data & Analytical Thinking
? Strategic Planning & Decision-Making
? Team Leadership & Mentoring
? Communication & Interpersonal Skills
? Compliance & Risk Awareness
? Cultural Sensitivity and Inclusiveness
Personal Attributes
? Organized and detail-oriented
? Proactive and self-driven
? High level of integrity
? Adaptable with willingness for field visits (including remote project locations)
? Strong service orientation
Job Specifications:
Location:
Govandi, Mumbai,
Hours Of Work:
6 days, 8 hours; 2 Saturdays off every month in addition to the regular weekly off on Sundays
Other Benefits:
? Leave benefits from the date of joining
? Coverage under Health Medical Insurance for self & family from date of joining
? Life Cover from date of joining
Job Types: Full-time, Permanent
Pay: Up to ₹1,200,000.00 per year
Benefits:
Health insurance
Life insurance
Provident Fund
Application Question(s):
Are you an immediate joiner? (Yes/No)( Prefers joiners within Sep 20 / within 15 days)
What is your current location? (Prefers from any part of Mumbai)
What is your current CTC? (in lpa)
What is your expected CTC?
Work Location: In person
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