Job Description

Lead and manage the Accounts function in the region and ensure compliance to statutory / regulatory requirements and internal guidelines / standards in all activities. Also responsible for management of invoicing operations, vendor invoice verification, cash management, credit control and audits in the region
Financial

• Provide inputs to the Head - Financial Planning & Budgeting in the preparation of the budget for the region in accordance with the business targets and objectives for the particular region

• Ensure adherence of all activities / operations in the region to the defined budget and highlight deviations, if any, to the Head Accounts and Corporate Controller and the senior management

• Responsible for supporting region profitability; Also responsible for driving region wide cost optimization strategies and initiatives

Operational

• Lead and manage the entire regional financial planning, budgeting, accounting, accounts payable / receivable and cash management activities of the region which includes

o Monthly Financial Statements reporting
o Annual Budgeting for the region
o Periodic reporting of financial statements for region (as requested by HO)
o Collection of TDS certificates
o Invoicing and Billing
o Accounts Payables
o Accounts Receivable and cash reconciliation
o Updation into Web DCR and tracking of DHL Counter collections with closure of all exceptions/reconciliations
o Renewals of contracts (i.e. AMC contracts, etc.)

• Ensure compliance to all standard operating procedures (SOPs) and standard accounting practices as defined by the Head - Accounts & Corporate Controller in all financial transactions

• Ensure necessary support is provided for implementation of the Financial ERP system in the region

• Ensure timely and accurate recording of various accounting transactions in the region as per the applicable statutory / regulatory requirements and internal guidelines

• Ensure timely generation and consolidation of books of accounts in the prescribed format

• Oversee the process of creation of CMF for clients in the region and timely generation of invoices corresponding to these clients on a monthly basis

• Ensure Revenue Assurance with robust revenue controls checks and balances; Ensure the adherence of payment rates charged as per the CMF and in accordance with the contract parameters with clients

• Monitor payments and collections from customers on a regular basis

• Oversee banking of all local cheques and account reconciliation at regular intervals

• Ensure adequacy of deposits/Bank Guarantees of agents for FCCs, RSPs, Consolidators, ESA and Octroi in the region

• Oversee verification of all regional vendor invoices to ensure adherence to contractual terms; Also ensure verification of all invoices in the region for appropriate taxation like VAT, service tax etc.

• Responsible for ensuring coordination for vendor payments with central Accounts Payable team and ensuring timely disbursements to vendors

• Drive Accounts and Cash Receivables related targets in the region in terms of receivables in excess of 60/ 90/ 150 days, Logic Remittance target, Day Sales Outstanding target, FOD/DOD/COD/octroi collections, Month end outstanding, Custom duty outstanding, etc.

• Support in processing of salaries for employees in the region by ensuring accurate receipt of C-form and other details from the various centers in the region

• Support in the processing of full and final settlements at the time of separation of employees

• Monitor the fixed asset accounting process in the region and ensure capitalization and ascribing and accurate monetization of assets in the region

• Liaise with government authorities and other agencies for effective management of regulatory concerns and matters; ensure adherence of all financial operations in the region to statutory requirements

• Support the conduct of statutory audits and quarterly / annual audits in the region by ensuring maintenance of all records and documentation as per audit requirements

• Oversee the periodic preparation of reports in the prescribed format on the financial performance of the region to be submitted to the corporate team

• Provide necessary support (as required) for regional procurement (including procurement of real estate)

• Ensure all legal issues pertaining to the region and appropriately handled in consultation with the Legal Department

People

• Provide direction, guidance and support to regional employees to help them discharge their duties effectively

• Monitor the performance of the team on a continuous basis to identify key performers

• Ensure that the team is adequately staffed as per business requirements

• Ensure timely goal setting, monitoring, review of performance parameters and feedback to team members

• Mentor and coach subordinates to develop their capabilities and build a strong succession pipeline for the role

Skills Required