Job Description

Job Title:

Management Team Assistant (Business Support Specialist)

Location:

Ambernath, India

Job Type:

Hybrid

Reporting:

Executive Assistant / Office Manager, Global Management

About Polypeptide Group:

Polypeptide Group is a global leader in providing custom peptide-based solutions for the pharmaceutical, biotechnology, and life sciences industries. With a strong emphasis on quality and innovation, we specialize in the development and manufacturing of therapeutic peptides and are committed to advancing the future of peptide-based therapies. Our comprehensive service offerings, from discovery through commercial manufacturing, support the creation of life-changing drugs.

Position Overview:

We are seeking a highly professional, mature, and intelligent individual to provide executive-level support in a dynamic, international environment. The ideal candidate will be a self-starter with excellent communication skills, strong organizational abilities, and a proven track record of supporting senior leadership in multinational settings.

Key Responsibilities:

Meeting & Travel Coordination

: Efficiently plan and organize meetings and complex travel arrangements, including flights, accommodations, visas, transfers, and itineraries. Maintain accurate records and receipts for all bookings and related expenses.

Expense & Invoice Management

: Prepare and submit expense reports, process invoices, and ensure compliance with financial and accounting procedures using designated tools and systems.

Meeting Preparation & Support

: Organize and coordinate internal and external meetings, ensuring all logistics and materials are in place.

Presentation & Communication Support

: Assist in the preparation of presentations (PowerPoint), data analysis (Excel), and professional communications (Word), based on provided inputs and business context.

Travel System Expertise

: Act as a super-user of the corporate travel booking system. Collaborate professionally with the designated travel agency and local service providers.

Policy Compliance

: Ensure all activities are conducted in alignment with company policies and procedures within the scope of responsibility.

Executive Collaboration

: Work closely with and support the Executive Assistant to the CEO. Engage with the global assistant network to ensure seamless coordination across sites.

Must-Have Qualifications

Excellent verbal and written communication skills in English. Senior, mature, and intelligent personality with a strong understanding of business context and complexities. Professional appearance and communication style. Proven ability to work independently with minimal supervision. Flexible work schedule to accommodate international time zones and urgent requests. Experience in a multinational corporation or shared service center supporting global teams. Demonstrated success in handling executive-level support and managing conflicting priorities under pressure (e.g. last-minute travel changes). Management team support on international level (experience only in local or large Indian corporations is not enough) Complex travel planning experience & travel booking systems and expense reporting systems experience Working with calendars across different time zones Proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.

Preferred Qualifications (Add-ons)

Proficiency in French and/or German. Experience working in high-end travel agencies or external executive service environments (e.g., family offices). Gender diversity encouraged. Basic accounting knowledge or experience.

Why Join Us at Polypeptide Group:

Polypeptide Group offers an exciting opportunity to work at the forefront of peptide-based therapeutics, a rapidly growing and innovative segment of the pharmaceutical industry. As a key member of PolyPeptide team, you will have the opportunity to contribute to a company that is dedicated to the success of its clients and the advancement of peptide science. Join us and be part of a global organization that is shaping the future of life-saving therapies.