Job Description

Position Overview:

The Maintenance & Admin Manager will be responsible for overseeing the smooth functioning of the company's administrative operations and ensuring that all facilities, equipment, and infrastructure are well-maintained. The role involves managing vendors, coordinating maintenance activities, supervising support staff, and ensuring a safe, efficient, and compliant work environment across all company offices and warehouses.

Key Responsibilities:1. Administration Management

Oversee day-to-day administrative operations, including housekeeping, security, office supplies, and vendor management. Develop and implement administrative policies, systems, and processes for efficiency. Manage company vehicles, logistics, and transportation-related needs. Ensure smooth coordination between departments for administrative support. Maintain records of office expenses and budgets related to administration.

2. Maintenance Management

Plan, schedule, and oversee preventive and corrective maintenance of office premises, equipment, and utilities. Coordinate with internal teams and external vendors for timely repairs and upkeep of facilities. Monitor the performance of maintenance contractors and service providers. Ensure compliance with health, safety, and environmental standards. Maintain an inventory of maintenance supplies and spare parts.

3. Vendor & Contract Management

Identify, evaluate, and onboard vendors for facility management, housekeeping, security, and maintenance services. Negotiate contracts and ensure service-level agreements are met. Conduct regular vendor performance reviews and maintain updated records.

4. Safety & Compliance

Ensure adherence to statutory compliance related to building codes, fire safety, and other regulatory requirements. Implement safety protocols and conduct periodic safety audits and drills. Liaise with government authorities and regulatory bodies as required.

5. Team Management

Lead, train, and supervise the admin and maintenance team. Assign tasks, monitor performance, and ensure accountability. Motivate and develop the team to deliver high-quality services.

Qualifications & Skills Required:

Education:

Graduate in any discipline (BBA/MBA preferred).

Experience:

5-8 years of experience in administration, facilities, or maintenance management, preferably in a publishing, manufacturing, or warehousing environment. Strong organizational and leadership skills. Excellent communication and negotiation abilities. Knowledge of vendor management, contracts, and compliance requirements. Proficiency in MS Office and basic facility management tools.

Key Competencies:

Problem-solving and decision-making skills. Strong attention to detail and time management. Ability to handle multiple tasks and priorities effectively. Cost-conscious approach to administrative operations. Team player with a proactive and hands-on attitude.

Salary Range:

As per industry standards and experience.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person