Job Description

Key Responsibilities

Client & Visitor Management:

Greeting clients/visitors warmly, directing them, providing basic property info, ensuring a positive first impression.

Communication Hub:

Answering, screening, and directing a high volume of calls; managing emails and general correspondence.

Scheduling & Calendar Management:

Booking appointments, property viewings, and managing agents' calendars efficiently.

Administrative Support:

Data entry (CRM, listings), filing, printing, scanning, preparing documents (contracts, flyers).

Office Operations:

Managing mail/deliveries, ordering supplies, maintaining office cleanliness, ensuring a professional appearance.

Marketing Assistance:

Helping with marketing materials, preparing open house packets, supporting outreach.

Document & Payment Handling:

Distributing keys, processing rental payments, organizing files.
Essential Skills

Strong Communication:

Professional phone etiquette and interpersonal skills.

Organization:

Ability to multitask and manage various tasks simultaneously.

Tech Proficiency:

Familiarity with MS Office and scheduling software.

Customer Service:

Friendly, helpful, and composed demeanor.
Role Variation by Company Size

Smaller Firms:

May wear multiple hats (HR, marketing support).

Larger Firms:

More specialized, coordinating with multiple departments, potentially overseeing junior staff.
Job Type: Full-time

Pay: ?15,000.00 - ?25,332.17 per month

Benefits:

Cell phone reimbursement Health insurance Paid sick time
Work Location: In person