Job Description

Lease Administration Specialist
"You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is important to you.
A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join the team and start a better life for yourself."
Location
Gurgaon
Employment type
Full Time Permanent
Department
Real Estate & Leasing
Deadline
2025-11-27
Mobility support
Domestic
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Candidate profile (title) Who you are
Candidate profile (text) - Default language We are looking for a self-driven and proactive individual who takes initiative and takes full ownership of their processes. You have a keen eye for detail while also maintaining a strong understanding of the bigger picture. You think logically and understand how different processes interconnect and impact one another.
As a person, you are social, service-minded, and an excellent collaborator and communicator. You enjoy networking and building strong relationships, even in remote settings. To be the perfect fit for this role, you should be highly motivated by meeting the needs of others and making a meaningful impact on the business. You thrive in a dynamic, evolving environment and, of course, live and share our values.
In this role, you will manage databases and documentation flows efficiently. We believe you have relevant education and/or work experience in administration and are proficient in advanced MS Office tools.
To succeed in this role, you should have excellent proficiency in both English and Hindi, including strong writing and speaking skills.
In this role you will report to Sales & Leasing Administration Team Leader and your place of work will be Gurgaon, India.
Key responsibilities (title) A day in your life with us
Key responsibilities (text) As a Lease Administration Specialist, your primary mission is to ensure a smooth and high-quality administrative process within sales and leasing by ensuring full compliance with relevant standards and procedures.
Also, you will:

• Ensure the efficient and timely preparation, signing, and administration of sales and lease contracts, as well as other relevant documents, in strict compliance with applicable standards and procedures.
• Own and manage the protocol of disagreement process, coordinating with other relevant stakeholders.
• Provide support to sales & leasing teams and Meeting Places throughout the sales & leasing administration process.
• Work closely with the Sales & Leasing Administration Team Leader to analyze and improve process efficiency, minimize gaps, and proactively provide relevant input to the Sales & Leasing Administration Team Leader.
• Ensure timely updates of relevant databases to maintain accurate and up-to-date data and records.
• Ensure that all required documentation is properly stored, organized, and readily available upon request.
• Collaborate with key stakeholders in Meeting Places, Domains, centres of expertise, and other relevant functions to gather necessary information for reports, meetings, or presentations related to lease administration.
• Prepare well-structured and professional lease administration materials, presentations, and documentation requested by Domain colleagues, ensuring clarity and accuracy in all reporting and communication.

Team vision ( title) Together as a team
Team vision (text) Together with IKEA Retail and Investments, Ingka Centres is part of the Ingka Group.
As a long-term partner of IKEA, we share the same vision, culture, and values. What sets our businesses apart is how we bring that vision to life. Our mission is to create a better everyday life beyond the home by developing virtual and physical Meeting Places - spaces where people can shop, eat, socialize, and experience things together. Today, we operate Meeting Places in 16 countries and have ambitious plans for the future.
Sounds exciting? There's so much more to discover about us! Visit our website https://www.ingkacentres.com/en, explore our stories, and imagine how you could be part of our team in achieving our goals!
As a Lease Administration Specialist at Ingka Centres, you will be part of the Operations Function. The purpose of Operations is to optimize the Meeting Place experience for the many people while delivering sustainable business growth for our partners and Meeting Places. This function is also responsible for achieving operational results, driving efficiency improvements, and enhancing commercial performance and brand value across our locations.
Let's connect Questions and support? Let's connect!
Lets connect Do you have questions about the recruitment process? Please contact Suresh Krishna at suresh.krishna@ingka.com.
Please apply with your resume and cover letter written in English, no later than 27th of November. The applications via email will not be accepted. Warmly welcome with your application!
Why you will love us
From the deep forests in Sweden, we have spread our culture and values around the world. At the heart of our offer are our beautiful home-furnishing products and solutions, made with care for our planet, reaching millions of customers.
At the heart of our business, are our wonderful co-workers representing diversity in all dimensions and passionate for life at home. We all contribute with our uniqueness and we want to grow and develop together.
Our vision, "to create a better everyday life for the many people" inspires and guides us in everything we do. This is IKEA.
What we all have in common

• Living our values
• Being your unique self, while respecting and including others
• A passion for home furnishing
• Performing & delivering while learning & developing
• Having fun!

Skills Required