Job Description

Responsibilities:
Group Category Procurement (GCP) is formed for Strategic Sourcing of Categories Packages (~60-70% Group CAPEX) under 6 key Categories - Civil, Electrical, Mechanical & MHS, MEP, Interior & Finish, and Bulk/ ARC/ Group Services. The Key Focus areas for GCP are :
- Vendor Development / Engagement Strategy
- Value Engineering (Alt. Material/ Technology)
- Market Intelligence & Benchmarking
- Cost Efficiency Through Economies of Scale & Standardization through Value Engineering
Strategic Sourcing

• Develop sourcing plan through consolidation / specification standardization/ incorporate inputs of value engineering to generate synergies across various companies within group.
• Preparation of the request for information (RFI) document for supplier evaluation using the RFI template
• Identify potential suppliers who meet the requirements (analysing supplier database, Supply market analysis, supplier identification)
• Evaluate suppliers and shortlist them for engaging in Request for Proposal (RFP) process
• Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering techno-commercial, Occupational Health and Environmental Services (OHES), Quality system considering principles of Total Cost of Ownership and Supply Chain Risk Management models]
• Ensure the timely conduct of Research & Market intelligence including keeping track of Govt. policies and factors influencing supplies and prices i.e. Supply market analysis, Pricing factor analysis, Benchmarking, Spend analysis, Supply Chain Risk analysis.
• Drive a focused and long-term supplier management process based on the principle of equitable and mutually profitable relationships with Suppliers / Vendors / Service providers
• Organize and plan pre-bid meeting based on the queries and communication requirements from vendors
• Technical bid evaluation : Arrange clarification meetings with prospects and user functions, drive the business objectives to derive best solutions
• Commercial evaluation : Evaluate Prices, taxes, along with all commercial terms and conditions and examine deviations with quantified impact
• Conduct fact-based strategic negotiations with shortlisted suppliers / service providers, devise strategy for e-auction, if needed for price

Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates
• Develop commercial framework for contractual engagement through nomination and customization of contract models like cost plus, value sharing, LSTK, BOM based firm / variable price models for large scale, multi-year contracts.
• Maintain Contract records in ERP system and is share with the suppliers /service providers and all relevant stakeholders
• Support on process of obtaining Advance Bank Guarantees / Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from suppliers/ service providers as per requirements

Post Order Management support

• Support the relevant stakeholders i.e. shared service centres, business users, finance etc.. for downstream procurement activities , audit and governance in the following :

• Delivery, Schedule, Scope Change if any, Contract Amendment.
• Resolution and re-allocation of queries raised by suppliers / service providers or from other internal stakeholders, during expediting the delivery
• Change order or making amendments in the order including quantity / Rate variation, Extra items, Time Extensions etc. as required
• GRN / Service Entry Process Goods Receipt Note / Services rendered for timely booking of invoice and payment.
• Closure of contracts and take necessary actions
• Inbound logistics services for other Ex-Works Domestic Supplies, Imports, Custom Clearance.

Quality Assurance Governance Support

• Evaluate and report on quality of materials procured vis-a-vis defined standards and take corrective action as required

Supplier / Vendor Management

• Establish strategic partnerships with suppliers which will benefit organization from a long-term perspective and effectively leverage them for value additions to business which includes business case development for JVs, M&A, Contract Manufacturing, etc. as per need of the organization.
• Prepare supplier segmentation matrix based on annual spend with the supplier and risk associated with them
• Prepare Supplier performance evaluation criteria and frequency for each supplier segment
• Assign required level of performance evaluation for each Supplier and frequency of supplier performance review
• Review supplier scorecard, assess the performance of supplier on various parameters and check if the performance is meeting desired level and take appropriate actions in case of satisfactory / unacceptable performance

Data Management

• Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
• Take actions based on data analytics and identify interventions to be implemented for respective categories

Governance and Audit Management

• Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team
• Provide guidance in preparing responses to Category-specific audit queries

Qualifications: * Qualification and Experience

• Bachelor's degree in Engineering in Civil / Electrical / Mechanical / Instrumentation . Masters Degree in SCM / Project Management / Operations Management is preferred
• Experience / Exposure

• 12 to 18 years experience with exposure to Category in infrastructure industry
• Strong relationship with vendor ecosystem of Category OEMs, EPCs, Sub-contractors across project lifecycle. Preferred exposure of sourcing domain, OEM solution sales, Cost estimations. Strong techno-commercial understanding.
• Direct exposure of strategic negotiations, Contracting/ Master Service Agreements / Developing SLAs /Optimizing contract terms for projects.
• Deep understanding of various bidding process (TBCB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the Sub-category
• Exposure to supplier development, supplier onboarding and supplier risk management processes. Identification / development and induction of global sources and or alternate sources of supplies/ services of materials / services or import substitution at optimum cost and prompt lead time for deliveries.
• Exposure to Logistics, Supply Chain and Material Management
• Exposure to Procurement tools such as SAP, SLM, ARIBA and equivalent e-Auction Platforms