Job Description

Role Overview:

We are seeking a dynamic and experienced Lead Recruiter and Administrative Coordinator to oversee our participant enrollment efforts and provide seamless, day-to-day operational support. This vital role combines hands-on recruitment and strategic team leadership with essential administrative and facility management responsibilities, directly contributing to the success of our clinical studies.

Key Responsibilities

Strategic Recruitment:

Design and execute innovative recruitment strategies to identify, engage, pre-screen, and enroll eligible participants across diverse clinical studies.

Team Management:

Lead, mentor, and empower a team of recruiters, fostering a high-performance culture to consistently achieve and exceed enrollment targets.

Performance Tracking:

Monitor key recruitment metrics, analyze team performance, and provide insightful reports and updates to stakeholders.

Network Development:

Cultivate strong relationships with community organizations, healthcare providers, and referral networks to expand recruitment reach.

Cross-functional Collaboration:

Partner closely with study coordinators, investigators, and other teams to align recruitment activities with study timelines and objectives.

Outreach Innovation:

Leverage digital platforms, social media campaigns, and community outreach initiatives to maximize participant engagement.

Documentation & Reporting:

Ensure meticulous record-keeping and accurate reporting of all recruitment activities, maintaining compliance and transparency.

Operational Support:

Oversee core administrative functions, including records management, office supply coordination, and essential documentation.

Vendor Liaison:

Act as a primary contact for vendors and service providers, managing relationships to address facility-related needs efficiently.

Environment Management:

Ensure the recruitment facilities and overall office environment are consistently well-maintained, organized, and conducive to productivity.

Coordination & Assistance:

Facilitate meeting logistics, manage visitor experiences, and provide comprehensive administrative support for routine company functions.

Ad-hoc Support:

Assist management with additional operational or facility-related requirements as needed to support overall company goals.

Qualifications & Requirements

Bachelor's or Master's degree in Life Sciences, Healthcare, HR, Social Work, or a related field. 5+ years of experience in clinical trial recruitment or community outreach, with at least 2 years in a leadership or supervisory role. Strong understanding of clinical research processes, ethical recruitment practices, and regulatory guidelines (GCP, ICH). Proven ability to both recruit participants directly and manage a team effectively. Basic knowledge of administrative coordination and facility management. Excellent communication, organizational, and interpersonal skills. Experience with digital recruitment tools and social media outreach preferred. * Ability to work under tight timelines, multitask, and adapt to changing priorities.