Job Description

Responsible for managing special projects; supervise and support department in all billing & Cash functions, providing training and direction, while ensuring accurate, timely invoicing of all clients; and ensuring adherence to company policies and procedures.



Responsibilities



Billing Functions

Manages the day-to-day activity of staff. Provides feedback on performance appraisals. Manages the development and training of staff. Approves paid time off requests (PTO) and ensures human resources policies are followed.


Tracks contract invoice status, including new contracts with unbilled costs and old contracts in closeout. Oversees the resolution of contract billing issues.


Reviews and approves invoices prepared by billing accountants, as quality control


Tracks accounts receivable and oversees the resolution of accounts receivable issues. Also oversees and approves the generation of the accounts receivable aging report.


Implements long-term goal of converting billings from custom billing system to Cost Point accounting system.


Oversees the reconciliation of costs and hours between the custom billing system and the standard accounting system.


Oversees and assists with special projects.


Performs other duties as required.


Employee and Personal Leadership Development



Coach, develop, and mentor subordinates to achieve quality performance while continuing to develop personal management skill necessary to lead staff and handle unique management challenges.


Promote employee development by establishing performance measures that encourage employees to excel



Continually assess personal management skills determining strengths and developing a plan to address areas for growth


Participate in the development of strategies to find optimal solutions to compensate, attract, and retain the talent necessary to achieve established goals and objectives


Review monthly performance status reports ensuring staff is held accountable for timely and quality


Assist staff with establishing and attaining career development goals


Ensure that employee training is effectively conducted for all positions throughout assigned area of responsibility


Conduct formal appraisals and performance reviews


Comply with Equal Employment Opportunity



Review and recommend suggestions to management when updates to job descriptions are required as responsibilities change


Training



Ensure that employees training is effectively conducted for all positions throughout assigned area of responsibility utilizing appropriate combinations of formal, informal, one-on-one, and on-the-job training


Ensure that detailed, written training materials are developed and continuously evaluated and updated


Project Assistance



Participate in the activities associated with a variety of departmental projects ensuring established timelines are met


Prepare reports, material and documentation as requested


May update project plan


Create and maintain organized project files


Provide project lead with status reports throughout assigned projects detailing project status and timelines


Report Preparation



Generate reports as requested


Conduct research and compile data for report preparation


Prepare reports, identify, and resolve discrepancies


Distribute reports as requested by Manager


Team Interfaces/Customer Service




Cooperate with team members to meet goals or complete tasks


Provide quality customer service that exceeds customer expectations and improves level of service being provided



Treat all internal/external stakeholders, team members and department contacts with dignity/respect

Minimum Qualifications

Education




Bachelor's degree from an accredited college or university with major course work in accounting, finance or related field required.




Experience




Minimum of 12+ years progressively experience in project accounting, billing, cash application.


Minimum 3-5 year lead or supervisory experience preferred


Advanced knowledge of MS Office Suite with an emphasis on Excel.


Possesses thorough knowledge of general accounting principles involving billings and receivables, as well as the client billing system and accompanying processes and procedures.


Excellent written and verbal communication skills.

Amount of Travel Required

0%

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Business Unit

COR

Group

COR

Assignment Category

Fulltime-Regular

Employment Type

Regular