Job Description

Responsibilities:
The Lead - Admin will have the following key responsibilities:

• Manage and supervise daily administrative operations to ensure efficiency and compliance with company policies.

• Manage Transportation of employees buses, utility vehicles, and company owned vehicles

• Manage daily tracking of APL Mundra vehicles through GPS system and Geo fencing

• Transportation invoice check with GPS data and process

• Manage drivers and their trainings as and when required as per RVDTS guidelines

• Statutory compliances of APL owned vehicles (Insurance, Road tax, fitness, PUC etc)

• Manage daily plant administration operations

• Coordinate with department HOD for all Administration support (Furniture, drinking water, Stationery etc)

• Coordinate with department HOD for Administration support service during plant COH, AOH and litup activities

• Coordinate with department HOD and other officials for accommodation and other support services to Shutdown workers (Approx. 1500 workers in each COH/AOH)

• Prepare Inventory report of all Admin Assets.

• Coordinate with other department (like Civil, Electrical) for repair and maintenance

• Create PR and coordinate with TC for timely PO for various admin activites ( i.e. R&M, material etc)

• Prepare of Admin related data (monthly MIS, Capex and Opex Budget, CER etc)

• Coordinate and oversee office activities and operations to secure efficiency and compliance with company standards.

• Prepare of all Audit related documents and coordinate with others department for Internal and extranal Audit

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage agendas/travel arrangements/appointments etc. for the upper management.

• Manage phone calls and correspondence (e-mail, letters, packages etc.).

• Create and update records and databases with personnel, financial, and other data.

• Supporting departments by entering and managing data.

• Ensure security, integrity, and confidentiality of data.

• Monitor office supplies and research advantageous deals or suppliers.

• Produce reports, presentations, and briefs.

• Develop and carry out an efficient documentation and filing system.

• Ensure smooth communication within the company to facilitate the flow of information.

• Assist colleagues whenever necessary.

Qualifications:

• Bachelor's degree in Business Administration, Management, or relevant field.

• Minimum of 3 years of experience.

• Demonstrated experience in leading administrative functions.

• Proven track record of managing teams and coordinating administrative activities effectively.

Skills Required