Job Description

Job Summary

Support the end-to-end procurement lifecycle for domestic and import purchases--vendor research, RFQs, techno-commercial evaluation, negotiations, PO creation, and expediting--ensuring on-time, cost-effective, and compliant sourcing for EyeROV's projects.

Key Responsibilities

Sourcing & Market Research:

Identify and qualify local and overseas vendors; build and maintain a vendor database for critical categories.

RFQs & Evaluation:

Issue RFQs, prepare comparative statements (price, lead time, T&C, warranty), and recommend L1/TCO options aligned to scope.

Negotiations & Order Placement:

Negotiate pricing, payment/Incoterms, and warranty; draft/issue Purchase Orders with correct specs, HS codes (where applicable), and delivery milestones.

Order Expediting:

Track PO status end-to-end; follow up on production, dispatch, and delivery schedules; proactively resolve delays.

EXIM & Logistics Coordination:

Liaise with forwarders/CHAs for imports; coordinate shipping docs (Invoice, Packing List, COO, AWB/BL), duty estimation, and customs clearance.

Supplier Management:

Support onboarding (KYC, T&C, NDAs as applicable); assist in ISO/annual performance reviews and maintain rate contracts.

Issue Resolution:

Drive closure on quality/service/invoice discrepancies with vendors and internal teams.

Stakeholder Collaboration:

Coordinate with R&D, Production, and Finance to clarify requirements, approve deviations, and ensure timely GR/Invoice processing by respective teams.

Compliance & Documentation:

Maintain audit-ready procurement files (RFQs, quotes, evaluations, approvals, POs, correspondences) and adhere to EyeROV procurement policies and ethics.

Reporting & Analytics:

Update the procurement tracker; publish weekly PO/expediting reports; maintain a basic cost-savings/avoidance log.

Qualification & Skills

Education:

Bachelor's in Commerce/Logistics/Supply Chain; Engineering in Electronics/ Mechanical/ Mechatronics/ Electrical) is a plus.

Experience:

0-3 years (internships/projects in procurement/supply chain count).

Skills:

+ Vendor sourcing, basic negotiation, and techno-commercial comparison
+ Working knowledge of supply chain and EXIM basics (Incoterms, CHA coordination)
+ Proficiency in Excel/Google Sheets and document management
+ Analytical mindset; attention to detail; ability to work in a fast-paced environment
+ Clear, professional communication with vendors and internal stakeholders

Nice to Have:

Exposure to electronics/mechatronics or marine/subsea categories; familiarity with ISO vendor evaluations and cost/TCO analysis. * Experience in a fast-paced or high-growth company.