Job Description

Key Responsibilities- E?Waybill Generation

- Pull shipment data from internal systems and create accurate e?Waybills in the GST portal.

- Cross?check vehicle numbers, transporter details, and commodity codes before submission.

- Delivery Challan Preparation

- Build Excel?based challans (format can be standardized) with columns for: date, LR number, vehicle, quantity, unit, rate, total value, etc.

- Ensure each challan matches the corresponding e?Waybill and invoice.

- Monthly Mining Returns

- Log all dispatches, receipts, and stock positions in a master Excel sheet.

- Upload the compiled data to the i3MS portal before the 10th of every month.

- Reconcile any portal errors and resubmit within the same day.

- Permission Renewals & Compliance

- Maintain a calendar of all mining lease/permit expiry dates.

- Initiate renewal requests at least 30?days prior to expiry, attaching required documents (lease deed, NOC, etc.).

- Follow up with the mining office until the renewed permission is received and recorded.

- Transporter Authorization

- Issue transporter authorization letters (on company letterhead) with details of permissible routes, load limits, and validity periods.

- Upload scanned copies to the i3MS portal and save a digital copy in the shared drive.

- Permission?Wise Data Management

- Keep a permission?wise master register (Excel) that tracks:

- Permission number & issue date

- Expiry date & renewal status

- Allocated quantity (tonnes) per period

- Utilized quantity to date

- Balance remaining

- Update the register after each dispatch and after every renewal.

- Documentation & Record?Keeping

- Store all e?Waybills, challans, permits, and transporter letters in a centralized, folder?structured cloud drive (Google Drive / OneDrive).

- Archive physical copies in labelled binders for audit purposes.

- Reporting

- Prepare a weekly "Dispatch Summary" (total quantity dispatched, pending permits, upcoming renewals).

- Submit a monthly "Compliance Dashboard" to the senior trader, highlighting any overdue renewals or portal issues.

- Collaboration

- Liaise with the logistics team to ensure timely vehicle arrival and documentation.

- Coordinate with the finance team for invoice reconciliation and GST filing.

Required Skills & Qualifications- Experience: Minimum 1?year handling e?Waybill, delivery challan, and mining?related documentation.

- Software: Proficient in Excel (pivot tables, VLOOKUP, macros), comfortable navigating the i3MS portal and GST portal.

- Knowledge: Basic understanding of Odisha mining regulations and the i3MS workflow.

- Communication: Good written English (and optionally Odia) for correspondence with authorities and transporters.

- Attention to Detail: Ability to spot mismatches in numbers, dates, and documents.

- Organizational Skills: Strong calendar management and file?naming conventions.

only candidates who already know the i3MS portal should apply, and freshers without that knowledge will be rejected. For more detail talk with me 80-930--84--201.

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?35,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Flexible schedule Health insurance Internet reimbursement Leave encashment Paid sick time Paid time off Provident Fund Work from home
Application Question(s):

The i3MS portal is down right before the monthly return deadline. How do you keep the process on track? What's your experience with monthly mining returns? How do you handle corrections when the portal flags an error? You notice that a permission is about to expire, but the renewal paperwork is still pending from the mining office. What do you do?
Education:

Bachelor's (Preferred)
Experience:

mining documentation: 1 year (Preferred) i3ms website work: 1 year (Preferred) Microsoft Excel: 1 year (Preferred)
Language:

Odia (Preferred) English (Preferred) Hindi (Preferred)
Location:

Bhubaneswar, Orissa (Preferred)
Willingness to travel:

25% (Preferred)
Work Location: Remote