Job Description

Job Title: Executive Assistant to Co-Founders

Location: Bangalore | Full-time | Monday-Friday, 9:30 AM - 6:30 PM

Are you a proactive, detail-oriented, and highly organized professional looking to work closely with leadership in a fast-paced creative environment? We're hiring an

Executive Assistant

to support the Co-Founders of our digital marketing agency.

In this role, you'll be the backbone of our daily operations--managing calendars, streamlining communications, handling travel and expenses, and coordinating with internal departments to keep everything running smoothly.

Key Responsibilities:

Calendar & Meetings

Manage all appointments, calls, and meetings--internal & external Send daily & 24-hour prior reminders Organize and track team review meetings and individual check-ins

Travel & Accommodation

Book flights, trains, and hotels Maintain a preferred hotel list (Mumbai, Delhi, Chennai, Hyderabad) Manage travel itineraries and related expense tracking

Expense & Reimbursements

Track and organize: Travel bills Entertainment/client expenses General monthly office expenses

Company Car Coordination

Oversee petrol tracking, service schedules, insurance renewals, and documentation

Monthly Internal Reviews

Coordinate reviews across departments with: Monthly performance recaps Revenue summaries per client Client feedback, concerns, and highlights Plans and progress for the current month

Finance & Reporting

Prepare monthly financial summaries: Actual vs. projected expenses Cash flow overview for past 6 months Expected receivables from clients

Daily Founder Support

Track daily to-dos, task updates, and reminders Flag important priorities and decisions needed

Communication & Coordination

Act as the point of contact for Co-Founders--internal and external Draft communication, manage documentation, and maintain confidentiality

Project & Tender Tracking

Monitor new business enquiries/tenders Share high-priority leads with Founders for review
What We're Looking For:

1-2 years of experience as an EA or Chief of Staff (agency/startup preferred) Excellent written and verbal communication skills Strong command over Google Workspace & project tools High attention to detail, organization, and ability to multitask Discretion, professionalism, and ownership mindset
Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Application Question(s):

What is your level of proficiency in English? How many years of Administrative experience do you currently have?
Experience:

admin: 1 year (Preferred)
Location:

Indiranagar, Bengaluru, Karnataka (Preferred)
Work Location: In person