Job Description

General roles and responsibilities - Accurate and periodical book keeping, tax compliance, notices, returns, audit and coordinating with CA as well as email management for all 3 companies i.e. Mukesh Trading Company, H P Fashion Jewellery LLP and Mukesh Bangles - Giving accurate and specific timelines when any task is assigned and working best to reduce turnaround time. Communicating clearly to management about timeline as soon as task is given - Coming to office regularly and on time at 9:30am, leaving only when work is done keeping flexibility in leaving time, complying with the attendance systems, cordial interpersonal relationships with customers, suppliers, vendors, managers, staff, admin as well as management - When in doubt, immediately ask management/key stake holders - Improving accounts knowledge as well attending online seminars, workshops to upskill tally, account, tax knowledge. Advise improvements and ease of working with tally ad ons and extra functions of tally - Any other work requested by management to be done in a cordial and pleasant manner Specifc roles and their timelines Daily - Making of bills keeping in mind to match quantity, adjust GST, packing, insurance, etc as per confirmed with client and management. Sending these bills on Whatsapp via company phone and email via company email, if doubt in which transport to choose or otherwise, ask manager/management to confirm with client - Receiving transport receipts and filing one copy for our records (along with bill in a monthly filing pattern), sending one copy to customers in courier as well as on whatsapp via company phone, email via company email - In future develop a system to save online or e copies only - Checking totals of order and estimate copies (2-3 bills in a day for sanity check) which are generated via app to make sure all items are correct and packing / other charges is correct - Checking any supplier/vendor account totals as well as ledgers that come in during the day, checking the GST amount charged, checking discounts, checking dates - Keeping BizAnalyst on and in sync all the time - Checking and replying to emails, alerting management for those emails that require their attention - Constantly update client database for changes in address, GST number, Transport name, Marka, Company Name, Whatsapp number - Depositing cheques as per date and confirming with bank if any has not passed or has any issue with - Secure financial information by completing data base backups of necessary companies on a daily basis - Check with management and managers if any bills to be made before leaving for the day amd complete all tasks before leaving Weekly - Tallying accounts of 3 companies for all transactions - Mukesh Trading Company, Mukesh Bangles (via jamaudhar and cash paper) and HP Fashion Pvt Ltd on Tally - Inventory reports, all hsn wise, UOM wise, if any particular or specific type of purchase bill needed, under the guidance of management do necessary stock adjusting entries - Vender accounts of all weekly payment to vendors like tea wala, carton wala, bardan wala, carton wala, water wala and flower wala - Weekly sales check with admin panel dump to make sure all bills are recorded in Mukesh Bangles, confirm with management if any dispute Monthly - Ughrani from non trip customers and the simple steps outlined during discussion - Supplier wise monthly payable amounts - Confirming ledgers with all suppliers via email - Confirming ledgers with all custromers via email and WhatsApp for Mukesh Trading Company and LLP - Matching ledgers of tier 1 customers via whatsapp - Provide reports to management like Monthly no sale, monthly no payment, monthly no sale as well as no payments for MTC and MB - Strictly adhering to GSTR1 and GSTR3B filing timelines, checking with CA via call and email if data is accurate and filing has been successful - Maintain professional and technical knowledge by attending online Youtube videos and channels for TALLY ERP as well as attending Tally workshops once a month - 15 days bank reconciliation via bank statements and bank paper for all 3 banks, suspence clearance, cash bills, making management aware of cash balance as well as of any discrepancy in bank statements or bank paper - Report on inactive customers and items, reprting open accounts for more than 6 months with no transactions - Creating a master file for supplier wise item wise pricing and update as and when monthly hisab comes, updating both selling pricing files accordingly - Sending bills for rental premises in HP Fashion Pvt Ltd and receiving the chq and matching ledger via call and mail, rent paid as well as rent received - Keep a file for stationery inventory like Covers, A4/A5 papers, stapler pins, calculators, printer inks, note books, transport marka books, bank slips/ cheque books, pens, pencils, including name and contact number of vendors as well as purchase slips, indicative pricing. Quarterly - Checking GST supply credits and giving reports on GST ledger as well as GST credit mismatch to management - Make recivable list of Mukesh Bangles of tier 1/2/3 clients and credit period wise reports like qtrly no sale, qtrly no payment, qtrly no payment and no sale - Backing up Mukesh Trading Compay and HP Fashion Pvt Ltd data online on google drive, along with important filings, documents, price files, in that quarter Half yearly - Changing hard discs of both PCs and Cameras, handing over old hard discs to managent - Changing pen drives and handing over old pendrives to managent - Checking all daily, monthly, quarterly work and making sure everything is done Yearly - Coordinating with CA for audits, adv tax, pt, etc - Strictly adhering to all annual filings and making a list before 1st April for the next year and blocking dates on company email and calender - Sitting with management and finalising year end accounts and submitting to CA. On 1st March, clear all negative stock, negative cash, stock transfers - Checking AMC status of all vendors like AC wala, PCI, Computers, printers and Cameras, - Renewal of municipal licences, paying and receiving rents, license fees, etc and making management aware about all of the above Other/Misc - Finger print attendance management in and out daily - Applying for leave minimum 15 days in advance to the management, in case of any medical emergency submit proof of the same, any leave over and above sanctioned leaves will result in loss of pay - Signing contract stating the above roles and responsibilities for a period of employment set by the management - Signing non disclosure and non compete agreements - Providing all necessary personal and family details and documents including Whatsapp numbers, address, emergency contacts, Aadhar, PAN, personal insurance details spouse and family member as well nominee details

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹23,000.00 per month

Benefits:

Commuter assistance Health insurance Work from home
Schedule:

Day shift Weekend availability
Supplemental Pay:

Performance bonus Yearly bonus
Work Location: In person

Speak with the employer

+91 9833282456
Expected Start Date: 01/07/2025