Job Description

1. OVERALL, PURPOSE OF JOB


To assist the Asst/ MHR Manager and the MHR team with documentation and other administrative jobs as directed by the Team Leader / Manager.


2.FUNCTIONS AND RESPONSIBILITIES


Ensure in assisting Ship Facing operator in smooth crew change plan by taking availability date of the seafarer, also contacting seafarer within 30 days of their joining date to inform about joining. If availability date defers to earlier given escalate to Team Leader.


Check document compliances and arrange for Training/ Mandatory certification timely during vacation of the seafarer.


Arrange joining/ off-signing visa of on/off signers after liaising with port agents for relevant documents.


Ensure every seafarer has taken booster dose and hold SID. Ensure crew documentation team updates all renewed documents in Compas timely.


Instruct Crew Documentation team to apply for MCV visa.


Assist SF to prepare all cost incurred related to Sick Wages, surgery, additional test cost from Owner / Club. Carry out any ad-hoc tasks assigned by superiors.


Follow up for P&I cases regarding check-ups, medical reports etc. till case closing. Update the system with all relevant medical reports and close the case in system.


If medical sign off- Immediate doctor visit upon arrival in India for medical sign off cases


Arrange Sign off medicals for Chemical Tankers within 15 days.


To prepare Pre-Joining checklist and forward the same to SF for verification.


Responsible for addressing all queries raised by seafarers on leave.


Prepare RA for any non-compliance of documents and forward it to Team Leader.


Update DG website with sign on/off movement within timeline and adhere to compliance.


Any promotion / demotion movement to be updated in DG site timely.


Process crew claim after verifying with mustering cost incurred.


Arrange PEME for top 7 officers, arrange their travel as per requirement.


Prepare SEA and forward it seafarer during sign on, flag change, wage scale change and on on-demand and urgent situation. Take signature on SEA and Declaration.


Send all original documents to the on-signers and ensure they hand carry them and connect original endorsements with the vessel through Ships mail.


Coordinate with various relevant departments to ensure smooth processing.


Sending letters to seafarer for applying COC, GOC/DCE's etc


DGS requirement of SEA to all seafarers for review 03 days in advance of joining.


Flight Booking to be done for medical & visa purposes (Master,COF,2OF, CENG,2ENG,3ENG, ETO).


Carry out any ad-hoc tasks assigned by superiors.


Education and qualification


Graduate. Knowledge of Excel and good communication skills.