Job Description

JOB DESCRIPTION
Job Role: Store Lead
Job Role ID:
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Outlines the count of employees reporting and financial and geographic scope of the role
Job Role Variant: Store Lead
Manager Job Position: Head Materials Management
Grade/Level: H
Job Family: Manufacturing
Value Stream: Asset Operations
Sub-Job Family:
Location:
Asset Operation
Material Management
A two to three line statement outlining the objective or the reason for which the job exists.
SECTION II: PURPOSE OF THE ROLE
To manage end-to-end store operations by forecasting, planning, executing & monitoring availability of required inventory/material as per plant's requirement with the objective of maintaining optimum inventory levels & minimizing cost, as per RIL policies, regulatory compliances and approved budgets.
List of responsibilities attached to the role are documented below. These responsibilities are representative and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section is not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role.
SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Policies, Processes & Procedures

• Assist in formulation of Material Management plan and ensure day-to-day execution in line with function standards & regulations
• Review existing policy and SOPs, processes and make amendments as per requirement; develop processes and system forecast requirements
• Focus on continuous improvement and development of inventory control techniques & systems, cost & waste reduction, etc.
• Implement approved policies, processes, procedures and monitor their adherence so that work is carried out in a controlled manner
• Review and approve budgets for equipment purchases related to Warehouse operations, ensuring alignment with financial goals and operational needs.

Store Operations

• Ensure optimization of store inventory stock by planning and managing supply-demand at all times with correct inventory materials are available as per plant's requirement.
• Develop and implement strategies to effectively control inventory levels, utilizing surplus materials from various sites and coordinating material transfers as needed.
• Review stock reconciliation, stock transfer and inventory documents and ensure corrective measures wherever required. Identify and track liquidation of surplus and obsolete materials as per plans.
• Coordinate the repair of materials, including the creation of repair work orders (OGP), physical verification of materials, and then proper return of repaired items to inventory.
• Monitor store inventories on periodic basis.
• Monitor entire warehouse operations of Goods Receipt Notes, inspection, usage decision, warehousing, binning and preservation and update lead times for all maintenance, repairs, operations and direct materials.
• Ensure continuous supply and zero loss of stock or high inventory situation in pipeline. Adherence to min/max/safety & reorder levels for all materials.
• Review and present MIS reports/dashboard for inventory modeling, analysis, etc. with clear classification on various types of materials viz. insurance, stock controlled, procure to consume, slow and fast moving etc.
• Planning, execution and implementation of E2E top driven automation of custodian, control and logistics related initiatives of materials function while maintaining paperless and error free operation.
• Establish and co-ordinate good inter-departmental relationship with customer orientation.

Safety & Compliance

• Oversee safety standards within the materials management process, conducting monthly, quarterly, and annual safety reviews and audits.
• Ensure compliance with all government regulations and guidelines for material handling and chemical storage.
• Align with the central material team to ensure consistent processes, procedures, and guidelines are followed across all sites.
• Conduct regular audits, including financial, statutory, legal, safety, and system audits to ensure compliance and identify areas for improvement.

People Management

• Ensure operational-level manpower planning, facilitating the smooth execution of store operations with utmost efficiency.
• Develop and execute training calendars to enhance the competency of team members, covering areas such as chemical safety, material handling, and relevant compliance procedures.
• Ensure all training parameters and goals are achieved, contributing to a skilled and capable workforce.
• Guide, mentor and develop own team to take larger and complex responsibilities.
• Evaluate training and development requirements for own team and make recommendations for learning interventions.
• Create and execute recruitment strategies for store positions to address current and future staffing needs.

SECTION IV: SUCCESS METRICS

• Turnaround time of receipt creation
• MRR to UT cycle time
• Bidding cycle time
• Issue to Delivery cycle time
• Annual Savings basis PR
• Outbound gate pass processing turnaround time
• Zero Safety Incidents
• Attrition %

SECTION V: OPERATING NETWORK
Internal
Operations, Maintenance team, CTS, Contract & Procurement, Site management, Warehouse, Quality, Purchase, Finance, Security, Civil team, etc.
External
Vendors, Scrap customers, Statutory authorities, Trainers, Environment regulatory authorities etc.
SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications
Bachelor of Engineering or Technology (Mechanical/Electrical/Chemical). Candidates having MBA would be preferred.
Experience (Must Have/Good To Have)
9-18 years of experience in Plant O&M, Materials Management, P&C, Engineering, Maintenance (or equivalent); Preferred experience in Petrochemical, Refinery, Fertilizers, Chemical, Manufacturing industry.
FUNCTIONAL COMPETENCIES

• Understanding of Costing and Accounting process
• Knowledge of Supply Chain Management
• Understanding of Inventory and Material Management
• Knowledge of Statutory Regulations and Safety Hazards
• Planning and Decision making
• Experience of handling large teams
• SAP MM knowledge

SECTION VII: CAREER MOVEMENTS
Feeder Roles
Store Manager/Inventory Manager
Possible Next Role Movement
Head Materials Management