Job Description

Job Title:

HR & Admin Coordinator - Graphic Design Studio?

Summary:

The HR & Admin Coordinator supports day?to?day HR activities and office administration for a creative design team, including recruitment, employee records, basic HR processes, and smooth running of the studio and office.?

Key responsibilities HR responsibilities

Assist in end?to?end recruitment for designers, interns, and office staff (posting jobs, screening CVs, scheduling interviews, and following up with candidates).? Maintain accurate employee records (attendance, leave, personal files, contracts, confirmations, and exit documents).? Coordinate onboarding and induction for new joiners (offer letters, documents, orientation schedule, and introduction to teams and tools).? Support payroll inputs (attendance/leave data, overtime approvals, variable pay details) and share with accounts/HR.? Handle employee queries related to HR policies, leave, attendance, and basic benefits and escalate when needed.? Help organize performance review cycles and feedback forms and maintain related documentation.? Assist in planning small employee engagement activities (team outings, birthdays, internal events, and festival celebrations).?
Admin & office coordination

Manage front?office and general communication (calls, visitors, courier, basic email responses).? Coordinate meeting schedules, client visits, reviews and internal review calendars for design teams and management.? Maintain office supplies, pantry, stationery, and basic studio assets (checking stock, placing orders, vendor follow?up).? Maintain basic documentation: agreements, vendor bills, purchase orders, studio records, and digital filing.? Support facility and IT coordination by raising service requests and following up on issues affecting the studio.? Help arrange travel and logistics for client meetings, shoots, events or out?station work when required.?
Required skills & qualifications

Education: Graduate in HR / Business Administration / Commerce / related field preferred.? Experience: 1-3 years in HR / admin / office coordination; experience in a creative/IT/design environment is an added advantage.? Strong

communication

skills in English (and local language) - written and verbal.? Good knowledge of MS Office / Google Workspace (Sheets, Docs, Slides, Gmail, Calendar).? Basic understanding of HR processes (recruitment, onboarding, attendance, HR documentation).? Excellent

organization

and time?management skills; ability to handle multiple tasks for different design projects.? Positive, people?oriented attitude and ability to coordinate with designers, management, clients, and vendors.?
Nice?to?have (for a design company)

Interest or background in

graphic design / visual communication

so you can understand design team workflows.? Experience supporting creative teams, agencies, studios, or media companies.? Comfort using project management or collaboration tools (e.g., Trello, Asana, Notion, Slack, Figma access for coordination).
Job Types: Full-time, Internship
Contract length: 6 months

Pay: ₹2,000.00 - ₹3,000.00 per month

Work Location: In person