Job Description

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Qualifications
Area of expertise:
International Project Monitoring, Reporting and Communication Consultant
Purpose of consultancy
Under the leadership of Director - RED and day to day guidance from Team Lead - HIM, the consultant will support the effective coordination, monitoring, reporting and communication of Pandemic Fund project activities to ensure timely and successful implementation in alignment with the project's goals and objectives as part of WHO Health Emergencies Programme (WHE) Department at WHO-SEARO.
Background
This project, worth $15.5 million, funded by the Project Fund, aims to strengthen pandemic preparedness and response capabilities across multiple countries in the South-East Asia region. Furthermore, participating countries and implementing entities will be providing large amounts of funds to support these activities at the country level. The project focuses on enhancing multi-source collaborative surveillance, engaging One Health partners, primary health care systems and communities and involving innovations.
Additionally, the project seeks to establish a regional diagnostic network and advance workforce capacities through targeted training and capacity-building initiatives. Implementing entities such as WHO, FAO, UNICEF, and the World Bank collaborate with regional and local partners to deliver these activities effectively.
The project's strategic objectives include improving early warning systems, integrating public health surveillance with environmental monitoring, and enhancing diagnostic and laboratory capacities. These efforts are complemented by strengthening community health systems to better detect and respond to health emergencies. Overall, the project's comprehensive approach aims to bolster regional health security, ensuring a coordinated and rapid response to potential pandemics and health crises.
Deliverables

• Project coordination:

• Facilitate the planning and coordination of project activities across various implementing project countries, implementing entities and delivery partners.
• Organize and manage project management-related meetings, workshops, and training sessions with stakeholders.

• Deliverable 1): Briefing notes and PowerPoint slides for the Project Steering Committee meeting summarizing progress, challenges and way forward: Expected each month
• Deliverable 2): Note for records of the project meetings, workshops and trainings: Expected each month
• Project monitoring:

• Develop and implement monitoring frameworks to track project progress against project targets, deliverables, and results.
• Conduct regular reviews to ensure activities are progressing as planned and to identify and mitigate any issues.
• Prepare and review monitoring reports, identifying challenges, and recommend solutions.
• Facilitate spot checks and field visits to monitor progress and compliance with project provisions in coordination with project management and Budget and Finance teams.

• Deliverable 3): M&E framework and review and monitor the progress in accordance with the framework: Expected by 31 November 2025
• Deliverable 4): Provide quarterly progress reports: Expected by 30 October 2025; 31 January 2026; 30 April 2026; and 31 July 2026
• Deliverable 5): Project compliance check reports: Expected by 31 January 2026 and 31 July 2026
• Project reporting:

• Prepare annual progress reports, ensuring alignment with the expected results and targets by collecting input from the project focal points from implementing entities, countries, delivery partners, and stakeholders.
• Ensure timely submission of reports to the Project Oversight Committee and Pandemic Fund.
• Develop presentations and briefs for dissemination to a broader audience, including the Project Oversight
• Committee and other relevant entities.

• Deliverable 6): Techhical report as per PF template: Expected by 31 July 2026
• Communication and visibility:

• Develop a communication plan per the communication guidance issued by the Pandemic Fund and WHO.
• Facilitate the planning and coordination of project activities across various implementing entities and delivery partners.
• Organize and manage meetings, workshops, and training sessions with stakeholders.
• Ensure seamless communication between project teams, stakeholders, and external partners.

• Deliverable 7): Communication plan as per the communication guidance issued by the Pandemic Fund and WHO: Expected by 31 December 2026
• Deliverable 8): Feature stories on project performance and contribution made to strengthen pandemic preparedness in the countries: Expected by 30 October 2025; 31 January 2026; 30 April 2026; and 31 July 2026.

Qualifications, experience, skills and languages
Educational Qualifications:
Essential:

• A first-level university degree in Public Health, Project Management, International Development, or a related field is required.
• An advanced university degree in any of these areas will be considered an asset.

Experience
Essential:

• At least 5 - 10 years of relevant experience in managing health related projects.
• Proven experience in monitoring and evaluation, with excellent analytical skills.
• Considerable experience in developing sound donor reports for large-scale projects.
• Strong organizational and communication skills.
• Ability to work effectively with diverse international teams.

Desirable:

• Experience of working in WHO, other UN agencies or relevant non-governmental or humanitarian organizations for relevant public health programmes

Skills/Knowledge:
Essential:

• Excellent analytical, problem-solving, and decision-making capabilities.
• Strong interpersonal and diplomacy skills with the ability to negotiate and manage relationships.
• Proficient in report writing and data presentation.
• Fluenct in English.

Languages and level required (Basic/Intermediate/Expert):
Essential: Expert knowledge of English
Location
Off-site
Travel
The consultant may or may not be asked to travel, based on emerging needs and through discussion with the consultant
Remuneration and budget (travel costs are excluded):
Band level B - in the range from USD 7,000 to USD 9,980 depending on the experiences
Living expenses: Per diem to be paid as per the policy of WHO SEARO, if applicable
Expected duration of contract (Maximum contract duration is 11 months per calendar year): 11 months
Additional Informaiton:

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
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• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
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• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
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• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
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