Job Description

Responsibilities: Provide administrative support to the India IA management and broadly the division in India.

About Goldman Sachs

The Goldman Sachs Group, Inc. is a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Hong Kong and other major financial centers around the world.



Founded in 1869, Goldman Sachs has long sustained a commitment to hiring and training outstanding leaders. Our business principles are rooted in integrity, a commitment to excellence, innovation and teamwork. These values enable us to execute successfully a business strategy that is focused on extraordinary client service and superior long-term financial performance for our shareholders.



We conduct our business in increasingly complex markets. Our people must continually find new ways to provide access to capital, manage risk and provide investment opportunities for our clients to enable them to realize their goals. We judge ourselves on our ability to help clients anticipate and respond to changing market conditions and to create opportunities that merit the trust they place in us.



Key Responsibilities:

Calendar & Administrative Management

Extensive Calendar Management; Includes keeping a vigilance on Internal, External & Global meetings with Senior MD's & Partners as per the required Time zones. Help division in weekly review of sanity check and policy adherence of expenses, entitlement requests filed by others for MD approval. Schedule Connect sessions & Skip levels for the MD/Sr VP to stay connected with the junior level team. Review vendor payments on internal billing systems and track payment processing. Ensure all business regions & budget approvals are in place for the Teams upcoming business trips. Provide Monthly and quarterly Head Count and allocation report. Collate and circulate Weekly updates for the Global team. Provide any adhoc reports in Excel, PPTs, word format as requested by the MD/Sr VP. File weekly time entry on behalf of the MD/Sr VP Ensure sufficient stationary supplies are always in place. Maintain confidentiality while filing and timely shredding of the same. Administrative support on couriering, copying, scan, etc. Organize end to end travel for the MD with the help of online Concur tool on Ticketing and accommodation, transport. Co-ordinate and arrange multiple meetings while on site with the Senior MD's and Partners. Arrange for Office and access card activations. Booking conference rooms & VC with the help of Online booking tool for regional and global meetings. Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the MD as required. Help file yearly reimbursements and medical expenses when need arises. Arrange internal/external events such as 10yrs services completions, VP Onsite sessions, Bdays, Farewells, Team celebrations. etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts etc. Circulating Internal communications for the team

Expense Management

Filing expense report on Concur application and ensure the MD's expense claims are submitted and expensed out on time. Keeping a tab on Amex reconciliations if any. Filing and retaining a record of the same for future Audits.

Visitor Management

Drafting and finalizing the agenda for Senior MD's and Partner visits. Update senior visitor details and calendaring support to inbound senior visitors. Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor. Book meeting rooms and arrange for Lunch & Dinner networking sessions.

IA- Team Support

Maintenance of RMS and ensure employees have the required access to the applications for their daily tasks. Help file expenses on Concur and provide guidance on claim policies. Update and maintain Cyborg application on manager details for all employees. Event management for the team. Provide HR support for on boarding New Hires and ensure NEP system/building accesses are in place. Update leave of absence, transfers, Time tracker on Artemis. Travel Management: Coordinate business trips and ensure adherence to the Firms Travel policy. Administrative Support to the Chief of Staff (COS) by arranging logistic support for the internal/external events such as Business planning sessions, VP Onsite sessions, Team celebrations and agenda for the senior visitors. Maintain team distribution lists and Org Charts of the team Provide any adhoc reports in Excel, PPTs, word format as requested by the MD/Sr VP.

We Offer Best-In-Class Benefits

Healthcare & Medical Insurance
We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.


Holiday & Vacation Policies
We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.


Financial Wellness & Retirement
We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees' priorities.


Health Services
We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.


Fitness
To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).


Child Care & Family Care
We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.


Benefits at Goldman Sachs
Read more about the full suite of class-leading benefits our firm has to offer.



Opportunity Overview
CORPORATE TITLE
Support
OFFICE LOCATION(S)
Bengaluru
JOB FUNCTION
Administrative Assistants - Non MC
DIVISION
Internal Audit