Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Position Overview

This role supports the Project Delivery Office (PDO) for our client's projects in India, working with Regional Programme Managers to provide administrative support, document control, and process management to ensure effective and consistent project delivery.

Reports to:

South Asia PDO Lead

Interfaces with:

Key Account Manager / APAC PDO Lead



India based JLL Programme Manager(s)



JLL Project Managers



APAC CoE



Primary Responsibilities



Program Coordination

Support coordination with Clients India Real Estate Leads and Asset Managers, Business Units and internal support functions



Maintain accurate project data in Client and JLL trackers



Document Control & Administration

Organize and maintain project documentation in accordance with Client's filing structure



Ensure timely collection and proper storage of project documents, licenses, and permits



Support the handover of projects to the Project Management delivery team post initiation



Coordinate the effective completion of monthly project reports and compliance documents



Reporting & Data Validation

Support PDO in verifying data accuracy in project reports.



Support the compilation of monthly project status reports and dashboard reports.



Assist in preparing PDO monthly reports on project allocation, status, and workload.



Track compliance with Client's governance requirements.



Support Client's Project Directors for any related Audit documentation requirements.



Process Support & Knowledge Management

Become familiar with Client's project delivery processes, procedures, and templates



Maintain an updated library of process documentation to effectively onboard new project team members



Support continuous improvement of process documentation based on lessons learned.



Administrative Process Management

Procurement and Change Request Process Management, including but not limited to:

coordination and tracking progress of RFP recommendation and approvals



drafting approval documents and Work Orders



maintaining MSA, Work Orders, Bank Guarantees and Insurance trackers



coordination with Client and external stakeholders for validation and completion of Supplier site registration



coordination with local Project Managers to collate and review insurances of vendors and consultants, prior to submission to Client.



create purchase orders in Client systems following proper approval processes



track purchase order status from creation to approval and maintain accurate records



coordinate with vendors to ensure proper documentation for purchase order processing



create, update and maintain India Project Management tracker



coordination with various internal Client stakeholders / business functions



Invoices

support invoice verification and payment processes in accordance with Client requirements



coordination Project Stakeholders for processing the invoice (Project Managers, Cost Managers and vendors)



coordination with Client's Finance team for invoice processing.



track vendor's payment



Client Relationship Support

Schedule and organize meetings between project stakeholders, as required.



Provide adhoc support to Programme Managers during periods of high workload.



Required Skills & Experience

5+ years of experience in project coordination, document control, or administrative support as an Assistant Project Manager



Experience working in banking/financial services industry



Knowledge of construction preferably interior fitout.



Familiarity with corporate real estate processes



Proficiency in Microsoft Office suite, especially Excel and PowerPoint



Experience with project management tools and document control systems



Excellent data management and document storage mapping skills.



Basic knowledge of construction documentation



Experience with data analysis and reporting



Understanding of project governance frameworks



Knowledge of procurement processes



Bachelor's degree in engineering (Civil and ME), Architecture or related field is advantageous



Attributes

Able to adapt to changing priorities and workloads



Strong organizational skills with excellent attention to detail



Strong written and verbal communication skills in English



Ability to manage multiple priorities in a fast-paced environment



Excellent stakeholder management skills and experience.



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.