The Senior Executive - Documentation will be responsible for overseeing and managing all documentation-related tasks for import/export shipments. This role ensures the timely and accurate preparation, verification, and dispatch of shipping and customs documentation while complying with international trade regulations.
Key Responsibilities:
Prepare and verify all pre-shipment and post-shipment documentation (e.g., Bill of Lading, Invoice, Packing List, Certificate of Origin, etc.)
Coordinate with internal teams (Operations, Sales, Finance) and external stakeholders (shipping lines, CHA, freight forwarders, suppliers)
Ensure compliance with international trade laws and customer-specific documentation requirements
Maintain proper records of shipment documents for audit and tracking
Handle online documentation platforms such as ICEGATE, DGFT, or any other port-related systems
Liaise with banks for LC (Letter of Credit) documentation and negotiation processes
Monitor shipment schedules and documentation deadlines
Resolve documentation discrepancies and respond to client queries efficiently
Support process improvement initiatives in the documentation process
Key Skills
Strong knowledge of export-import documentation procedures
Familiarity with INCOTERMS, HS Codes, and customs regulations
Proficient in MS Office and documentation software/tools
Attention to detail and accuracy
Strong organizational and time-management skills
Good communication and coordination abilities.
Job Type: Full-time
Pay: ₹25,000.00 - ₹30,000.00 per month
Schedule:
Monday to Friday
Work Location: In person
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