Job Description

Key Responsibilities:

1. Purchase Order & Supplier Coordination

Update BRS (Buyer's Requirement Sheet) on receipt of Proforma Invoice (P/I). Issue and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers and collect countersigned copies. Verify product descriptions, specifications, and other terms in P.O. and P/I; seek clarifications if needed. Share complete shipping instructions and document requirements with suppliers promptly.

2. Payment, L/C & Shipment Scheduling

Coordinate with the accounts department for arranging advance payments or Letters of Credit (L/C). Send L/C or advance details to suppliers on the same day of receipt. Confirm expected delivery dates with suppliers and update internal marketing/logistics teams. Invite freight quotations from minimum four freight forwarders and finalize 5 days before dispatch.

3. Documentation Handling & CHA Coordination

Review and approve supplier's draft documents ensuring accuracy in HSN codes and product descriptions. Forward final shipment documents to CHA (Customs House Agent) and coordinate for additional documents if required. Approve draft Bill of Entry and file the final version after receiving OC (Out of Charge). Communicate all payment obligations (duty, freight, etc.) to accounts before 4 PM. Notify warehouse and marketing teams in advance regarding clearance and unloading schedule.

4. Logistics & Clearance Coordination

Arrange trucks for clearance immediately after receiving OC or based on expected clearance date. Perform early truck checks and coordinate with warehouse team for timely unloading of goods. Ensure truck delays or unloading mismanagement are avoided through proactive planning.

5. Vendor Bill Management & Documentation

Collect and upload vendor bills on Zoho system against the respective P.O. Submit all bills to accounts within the standard processing timeline. Maintain organized and complete documentation files for every shipment. Ensure file audit readiness by completing documentation before the 25th of each month.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance Provident Fund
Schedule:

Day shift
Application Question(s):

What is your current CTC ? What is your Expected CTC ?
Language:

English (Required)
Work Location: In person