Job Description

Position Summary
This position is responsible for assisting in the timely and accurate delivery of HR Solutions for both Domestic and International staff throughout the employment lifecycle. This position provides administrative and project support to the Human Resources Department and the Manager, HR Operations.
Primary Responsibilities
Create, organize and maintain electronic and paper files
Conduct audits as applicable to ensure data integrity (personnel files, I-9)
Compose and distribute routine written correspondence from human resources (separations, leave, anniversary, birth and staff announcements)
Distribute incoming correspondence as applicable to department staff
Maintain SOP to ensure current departmental operational processes are documented
Support the PRO HR Solutions e-mail in box
Set HR Reminders and set Calendar for HR activities
Support the off-boarding process, close out files, system shut off request and equipment return
Maintain monthly reports/ list, New Hires, Separations, Transfers and Promotions, Emergency Contact List, line manager updates

• Responsible for the upkeep of the company organizational charts through Vizio
• Support in Employee Recognition Program activities (Anniversary, New Hire Gifts, Employee of Month Certificates, supply inventory)
• Assist in tracking the Employee Referral Program
• Process Transfer/Promotion (includes background screens and applicable offer letter, PNF
• Provide Administrative support to the department (includes meeting and presentations preparation)
• Ad hoc projects as assigned
• Verifying and Issuing verifications of employment
• Processing Charitable Contribution matches
• Processing leaves of absences and system access shutdown and having it turned back on upon return
• Updating employee personnel files and auditing them for accuracy

Minimum Qualifications
Must have experience in confidential HR department
HR/ER law knowledge a plus
Strong computer skills
Excellent verbal and written communication skills
Working knowledge of: desktop computers and MS Office Suite - Excel, Word, Outlook, Internet access, HRIS Database, PeopleSoft, SharePoint fax, copier, phones and other office equipment needed for the job function

Skills Required