Job Description

• Role Code: ARFDFA
• Career Level: F
• Hiring Manager: Kunal Ahuja
• Recruiter Name: Anil Kumar
• Location: Gurugram
• No. of positions: 1

KEY PURPOSE OF ROLE

• The role requires good experience on Finance Sub Process domains which includes services related to Vendor invoice processing, Payments, helpdesk, cash Management, etc)
• The role would require engagement with multiple teams involving internal finance and non-finance teams, Stakeholders, and key partners, etc., to ensure day to day operational delivery
• Delivers superior customer experience through appropriate engagement and delivery of the responsibilities in line with the requirements by maintaining high performance standards and adherence to SLAs & KPIs.
• A part of the role is to identify best practices and implement in the immediate process.

KEY RESPONSIBILITIES

• Process vendor invoices accurately and in a timely manner in line with agreed SLAs
• Perform 2-way / 3-way invoice matching (PO, Invoice, GRN)
• Validate invoices for accuracy of pricing, quantities, tax, and compliance with company policies
• Ensure proper accounting treatment and correct posting to general ledger
• Prepare and execute vendor payments through approved payment runs
• Reconcile vendor statements and resolve discrepancies proactively
• Handle vendor queries and maintain professional communication with suppliers
• Support month-end and year-end closing activities related to Accounts Payable
• Ensure compliance with internal controls, audit requirements, and SOX guidelines (if applicable)
• Maintain accurate documentation and records for audit and compliance purposes
• Coordinate with procurement, treasury, and business teams to resolve invoice and payment issues
• Identify process improvement and automation opportunities to enhance efficiency
• Adhere to company policies, accounting standards, and statutory regulations (GST/VAT/Withholding Tax)

Below are the activities expected out of this role: -

• Invoice Processing - Timely processing of invoice and meet SLA on day-to-day basis
• Supplier's Reconciliation - Reconciling top 10 and other suppliers as per defined frequency
• Emails and queries - Daily monitoring helpdesk emails and proactive actions on holds items to meet the payment target of top vendors
• Payments Batch creation - Performing weekly and monthly domestic and foreign payment batch
• Other reporting activities -Performing KPI Reporting/MIS/VAT File/ Paid Details / Credit Note File/Recharge File along with manual tracker consolidation

Required Skills & Competencies

• Strong understanding of Accounts Payable processes and accounting principles
• Graduate in accounting discipline & working knowledge in finance respects
• Ability to multitask, priorities delivery in challenging business environment with accuracy and sticking to timelines and quality
• Able to identify improvement opportunities and introduce these into the immediate work area and also across the wider team
• Excellent time management
• Self-motivated, Works with minimum supervision seeking assistance where appropriate
• Strong understanding of Accounts Payable processes and accounting principles
• Hands-on experience with ERP systems (SAP, Oracle or equivalent)
• Proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables preferred)
• Good analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to manage volumes and meet strict deadlines
• Strong communication and stakeholder management skills
• Process improvement and automation mindset

Skills Required