Job Description

About HireRight:
HireRight is the premier global background screening and workforce solutions provider. We bring clarity and confidence to vetting and hiring decisions through integrated, tailored solutions, driving a higher standard of accuracy in everything we do. Combining in-house talent, personalized services, and proprietary technology, we ensure the best candidate experience possible. PBSA accredited and based in Nashville, TN, we offer expertise from our regional centers across 200 countries and territories in The Americas, Europe, Asia, and the Middle East. Our commitment to get it right every time, everywhere, makes us the trusted partner of businesses and organizations worldwide. Overview:
The HR Coordinator will provide comprehensive administrative and operational support to the HR team. This role is critical in ensuring smooth execution of HR processes, tracking deliverables, and supporting multiple HR projects. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a structured manner. Responsibilities:
Transactional & Administrative Support

• Assist HR teams with day-to-day administrative tasks and documentation.
• Prepare and maintain HR records, reports, and trackers.

Coordination & Follow-ups

• Track agreed tasks and ensure timely closures with relevant teams and individuals.
• Send reminders and follow up on pending actions across HR functions.

Specific Activities

• New Hire Onboarding: Coordinate onboarding activities, ensure completion of checklists, and liaise with stakeholders for a smooth experience. Manage the onboarding orientation including the identification and allocation of speakers, run new hire check-ins as may be defined from time to time.
• Offboarding process: Support all concerned HR teams on offboarding related process and inputs.
• Database Updates & Accuracy: Work with HRBPs and HR Services to perform monthly HR employee database validations, identify and resolve defects. Work with HRBPs for timely preparation of inputs for any HR database changes.
• Periodic Meetings: Schedule and coordinate meetings with key stakeholders for the HR Head, including agenda preparation and follow-ups.
• Focus Group Discussions: Identify and confirm participants for HRBP-led focus group discussions. Organize the meetings, document the feedback/actions and track closures with respective teams within and outside HR.
• Engagement Survey Action Planning: Follow up on periodic activities and ensure timely implementation of agreed actions.
• Compliance Activities: Run checklists for compliance-related tasks across teams and track completion.
• Process Audits: Conduct basic audits of HR processes to ensure adherence to standards and highlight gaps. Support HR team in collating responses for on-going audit queries, creating and maintaining a tracker of all audit related action points and tracking before time closure with proper review, approvals and documentation.

Data Analysis & Reporting

• Collect, organize, and analyse basic HR data (e.g., headcount, attrition, engagement scores).
• Prepare basic dashboards and summary reports for leadership review.

Project Coordination

• Support HR projects by managing timelines, deliverables, and communication.
• Coordinate with internal stakeholders to ensure smooth execution of initiatives.

Qualifications:
Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-3 years of experience in HR coordination or administrative roles (preferred).
• Strong communication skills (verbal and written).
• Proficiency in MS Office (Excel, PowerPoint, Word); familiarity with HR systems is a plus.
• Ability to manage multiple tasks/projects with attention to detail and deadlines.
• Structured and organized approach to work with problem-solving mindset.

Key Competencies

• Organizational Skills: Ability to prioritize and manage multiple tasks efficiently.
• Analytical Thinking: Comfortable working with data and generating insights.
• Collaboration: Works well with diverse teams and builds strong relationships.
• Proactive Approach: Takes initiative to follow up and ensure task completion.

What do we offer:
Please submit resume/CV in English.
All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.
HireRight does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of HireRight and HireRight will not be obligated to pay a placement fee.

Skills Required