Job Description

About the Role:

The Executive/Sr. Executive is responsible for efficiently managing end-to-end employee lifecycle processesincluding onboarding, confirmation, exit, documentation, coordination, and HR data managementto ensure seamless HR operations and compliance. The incumbent will report to Manager - HR. The incumbent will have to work as part of a multi-functional team and this involves collaboration with the internal team and external stakeholders.
Job Responsibilities:


1. Onboarding:

Coordinate pre-joining formalities and documentation Create and maintain employee records in HRMS Ensure all onboarding checklists and processes are completed Create a virtual employee file with the necessary documents
2. Probation & Confirmation:

Track probation periods and coordinate with reporting managers Send timely reminders and initiate the confirmation process Issue confirmation letters and update records accordingly
3. Exit Management:

Manage resignation formalities Coordinate full and final settlements with relevant stakeholders Ensure exit checklist completion Prepare and issue relieving letters
4. Letters Issuance & Documentation:

Draft and issue various HR letters such as: Offer Letter, Appointment Letter, Confirmation Letter, Transition Letters Maintain digital and physical records of all HR documents
5. Coordination & Follow-ups:

Act as a liaison between employees and HR teams for operational queries Follow up with different departments (IT, Admin, Finance) for smooth HR processes Ensure timely escalation and resolution of issues
6. HR Data & MIS Management + HR Systems:

Maintain and update HR MIS regularly Generate reports related to employee data, attrition, confirmations, etc. Analyse data for trends and insights as needed

Requirements

Key Result Areas:

Onboarding Confirmation Exit Management Documentation HR Data Management
Competencies (Skills essential to the role):

Effective communication Coordination Organisational Attention to detail Ability to multitask
Educational Qualification / Other Requirement:

34 years of experience in HR operations (Proven experience in HR roles, with a track record of managing a minimum of 1000 headcount.) MBA - specialisation in HR (preferred) Strong knowledge of HR processes and documentation Proficient in handling HRMS systems (preferably Workday, HGS) Proficient in MS-Office (Advanced Excel & G-Suite will be an added advantage)

Benefits

Our values lie at the core of our mission and vision. We believe that it's our people who make our company what it is. We believe in: Service Relationships Teamwork Responsibility



DEI statement: At RPCI, we believe in commitment to build an inclusive, varied workplace welcoming to people of all backgrounds.