Job Description

Job Title: HR & Admin Executive

Department: Human Resources & Administration

Reporting To: Management

Job Summary

We are looking for a proactive and responsible

HR & Admin Executive

who can independently manage end-to-end HR operations along with office administration activities. The candidate will be responsible for recruitment, employee lifecycle management, payroll coordination, discipline management, grievance handling, and administrative functions such as asset management, facility management, and recurring payments. The role requires strong people management skills, process orientation, and the ability to maintain a positive and disciplined work culture.

Roles & Responsibilities

Human Resources (HR) Responsibilities

Handle

end-to-end recruitment

including sourcing, screening, coordinating interviews, and offer rollouts Manage

employee onboarding process

, including joining formalities, documentation, induction, and policy briefing Maintain and update

employee personal files and records

(physical and digital) Manage

attendance, leave records, permissions, and absenteeism

, ensuring discipline and policy adherence Implement and monitor

employee discipline, rules, and workplace conduct

Counsel employees to minimize unnecessary leaves and permissions while maintaining work-life balance Address

employee grievances

, suggest solutions, and escalate critical issues to management Coordinate and manage

payroll inputs

, attendance data, deductions, and final salary processing Conduct

training, awareness sessions, and employee engagement activities

Plan and organize

employee events, team activities, celebrations, and stress-relief initiatives

Handle

employee exit processes

, including resignation formalities, clearance, documentation, and final settlement Ensure compliance with

HR policies, procedures, and statutory requirements

(as applicable)

Administration Responsibilities

Manage

recurring office bills and payments

(rent, electricity, internet, subscriptions, etc.) Maintain records of

physical and digital assets

, including laptops, mobiles, tools, machinery, and equipment Track and manage

subscriptions, licenses, and renewals

Coordinate maintenance of

machineries, electronic equipment, and office infrastructure

Handle

facility management

, including office cleanliness, security, utilities, and vendor coordination Support procurement and maintenance of office supplies and consumables Ensure proper documentation and tracking of all admin-related activities

Reporting & Coordination

Prepare and submit

HR and Admin reports

to management on a regular basis Provide updates on manpower status, attrition, attendance trends, and administrative costs Act as a

single point of contact

for employee-related and office administration matters

Required Skills & Competencies

Strong knowledge of

HR operations and administration

Excellent

communication and interpersonal skills

Ability to handle sensitive employee issues with

confidentiality and professionalism

Good organizational and documentation skills Proficiency in

MS Excel, Word, and basic HR systems

Problem-solving and decision-making abilities Ability to enforce discipline while maintaining a positive work environment

Qualifications & Experience

Bachelor's degree in

HR, Business Administration, or related field

2-5 years

of experience in HR & Admin role (SME / interior / construction industry preferred) Experience handling both

HR operations and office administration

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

Cell phone reimbursement Provident Fund
Education:

Master's (Required)
Experience:

HR and Admin: 5 years (Preferred)
Language:

English (Required)
Location:

Redhills, Chennai, Tamil Nadu (Preferred)
Work Location: In person