Job Description

Growexx is seeking an

HR

Administrator to oversee the daily administrative functions of our office, ensuring efficiency, organization, and a smooth workplace environment. This role encompasses managing office supplies, coordinating meetings, handling documentation, and providing general support to staff and management. The Office Administrator is key to maintaining a productive and organized environment, supporting Growexx's broader business goals.

Key Responsibilities

Ensure a well-organized and efficient office environment by stocking supplies, maintaining equipment functionality, and keeping the office space clean and well-arranged. Coordinate with vendors for office supplies, IT equipment, and maintenance services to support office needs. Provide administrative support to senior management and teams, including scheduling meetings, managing calendars, and preparing reports. Maintain employee files and records in electronic and paper form. Provide support to team in Payroll related work, compensation and benefit plans. Organize and maintain files, records, and databases with an emphasis on accuracy, confidentiality, and easy retrieval. Serve as the first point of contact for visitors, clients, and employees, managing all incoming and outgoing communications. Support the planning and logistics for company events, meetings, and conferences, including venue booking, catering, and transportation arrangements. Collaborate with IT and facilities teams to ensure office equipment is functional, including managing security systems and protocols. Oversee procurement processes, manage purchase orders, and assist with office budget management and tracking. Ensure compliance with health and safety regulations, organize safety drills, and manage office first aid supplies. Arrange travel and accommodation for staff, preparing detailed travel itineraries when needed. Maintain employee files and records in electronic and paper form

Key Skills

Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools. Ability to manage time effectively and work well under pressure. Problem-solving abilities and resourcefulness to handle administrative challenges. Familiarity with IT infrastructure and office equipment. Experience using administrative management software (e.g., Teams, Slack, Google Workspace). Knowledge of budgeting, procurement, and vendor management Must understand HR functions and have experience in payroll management.

Education and Experience

Bachelor's degree in business administration, Office Management, or related field (preferred but not mandatory). 5+ years of experience in office administration or related roles.

Analytical and Personal Skills

Good listening skills, confidence, Multitasking ability, Time management skill Attention to details Positive and cheerful outlook Team management skills & result driven approach * Good Communication skills in English - both written and verbal