Reporting To: Crew Manager / HR Manager / Operations Head
Job Summary:
We are seeking a proactive and organized Crew Coordinator to manage the recruitment and coordination of crew members across various assignments. The ideal candidate will be responsible for end-to-end crew recruitment, documentation, scheduling, and ensuring compliance with company and regulatory standards.
Key Responsibilities:
Recruitment & Onboarding:
Identify crew requirements based on project schedules or vessel rosters.
Source and screen candidates through job portals, internal databases, and recruitment partners.
Conduct interviews and shortlist candidates based on role specifications.
Handle offer roll-out, joining formalities, and documentation.
Maintain a database of crew members, certificates, and availability.
Documentation & Compliance:
Collect and verify credentials, licenses, medicals, and other statutory documents.
Ensure compliance with flag state, international (e.g., STCW, MLC), and company-specific regulations.
Coordinate with agents and authorities for visas, contracts, and travel documentation.
Scheduling & Coordination:
Prepare crew schedules, rotation plans, and joining instructions.
Coordinate travel, accommodation, and onboarding logistics.
Maintain constant communication with deployed crew for status updates and feedback.
Database & Reporting:
Maintain crew management software/system and ensure data is up to date.
Generate reports for management on crew status, availability, and recruitment pipeline.
Assist in audits and provide relevant records when required.
Key Skills & Qualifications:
Bachelor's degree in Human Resources, Maritime Studies, Business Administration, or related field.
1-3 years of experience in crew coordination or recruitment (shipping/aviation/offshore preferred).
Knowledge of international crew documentation, visa processes, and compliance requirements.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office; experience with crew management software
Preferred Industry Experience:
Marine / Shipping / Offshore
Aviation (Cabin Crew or Ground Staff Coordination)
Event Staffing / Project-based Contractual Hiring
Job Type: Full-time
Pay: ?15,000.00 - ?20,000.00 per month
Work Location: In person
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