Job Description

Job Summary:
Main Tasks and Responsibilities
Human Resources Management
Recruitment & Staffing
Prepare, develop and implement procedures and policies on staff recruitment
Fulfill manpower requirements through recruitment, transfers & promotions
Source candidates via various sources of recruitment
Schedule and organize interviews
Conduct reference checks on selected candidates
Maintain recruitment data
Leave & Attendance
Monitor daily attendance
Investigate and understand causes for staff absences and try to minimize the same
Communicating Leave Status on monthly basis
Maintain Leave Records
Maintain Attendance Records
Resolving Employee queries regarding personnel policies with respect to attendance & leave
Preparing the Holiday List
Salary Processing
Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing
Uploading the data in Salary Software
Printing the Salary Sheet
Coordinating with the Accounts team for checking the Salary sheet
Printing of Payslips
Distribution of Payslips
Statutory Compliances
Complete all ESIC Formalities
Ensure completion of PF Documentation
Resolving Employee queries regarding ESIC and PF
Calculate and disburse annual bonus
Maintain labour inspectors visit book and present data to inspection visits
Coordinate with labour consultant for any queries and instructions
Maintain all registers as per guidance of the labour consultant
Personnel Management
Coordinating and making all arrangements for new joiners and employees as and when required - Seating arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements
Issue Offer, Appointment, Transfer, Promotion letters
Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners
Opening of Bank A/C for New Joiners
Generating Employee Nos.
Registration for PF and ESIC for New Joiners
Maintain Personnel files
Full and Final Settlement
Issue of Relieving letters
Updating all records when the employee leaves
Developing employee database
Maintain Biometric System
Issue Memos
Communicate disciplinary actions to employees
Coordinating transfer, promotion and confirmation interviews
Emailing staff from time to time about happenings in the organization
.Employee Engagement Activities
Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities
Employee Counselling
Executing annual/monthly Rewards & Recognition
Training & Development
Organize staff training sessions, workshops and activities
Maintaining Training database
Performance Management System
Collect Performance Data from all team members
Prepare Performance MIS & Update it daily
Administration
Housekeeping
Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule
Ensure pest control is done as per schedule
Ordering consumables & toiletries
Ensuring meeting rooms/conference are set up for clients and meetings
Repairs and maintenance of office furniture & fixtures, as and when required
Co-ordinate with vendors for AC for AMC for service calls
Receiving and fulfilling requisition of lights & fans
Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates
Managing all persons involved (office boys/drivers/others) in managing facilities in office
Pantry Management
Ensure all items are ordered and maintained
Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required
Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser
Stationery Management
Buying of Office Stationery
Receiving & fulfilling of requisition of stationery
Maintaining database of distributed office stationery
Receiving requisition for all printed office material from all locations
Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements

Skills Required