Job Description

HR & Administration Manager will play a pivotal role in shaping our company culture, attracting and retaining top talent, and ensuring smooth administrative operations. You will be responsible for the full spectrum of HR and administrative functions, playing a key role in supporting our employees and ensuring the smooth operation of our company. You will be a strategic partner to the leadership team, providing expert advice and guidance on HR policies and practices.

Key Result Areas (KRAs):

Reduced time-to-hire for open positions.

Improved employee satisfaction and retention rates.

Increased employee engagement and productivity.

Reduced administrative costs and improved efficiency.

Enhanced compliance with employment laws and regulations.

Key Performance Areas (KPAs):

Number of qualified candidates recruited and hired within budget.

Employee turnover rate.

Employee satisfaction survey results.

Number of training programs developed and delivered.

Number of administrative projects completed on time and within budget.

Number of compliance audits passed.

Job Responsibilities:

Recruitment & Onboarding:

o Develop and implement effective recruitment strategies to attract and hire qualified candidates for all open positions.

o Manage the entire recruitment process, including screening resumes, conducting interviews, and making hiring recommendations.

o Design and implement a comprehensive on boarding program for new employees.

National & International Recruitment & Onboarding:

o Develop and implement comprehensive recruitment strategies to attract and hire top talent both nationally and internationally.

o Manage the entire recruitment process, ensuring compliance with all relevant labor regulations and licensing requirements in each location.

o Onboard new employees effectively, integrating them into the company culture and fostering a sense of belonging.

National & International Manpower Planning:

o Conduct thorough manpower analyses to identify staffing needs across existing and new national and international offices.

o Develop and implement strategic workforce plans to support our expansion goals.

o Partner with leadership to forecast future talent requirements and proactively build pipelines.

Office Management:

o Oversee the day-to-day operations of existing and new national and international offices, ensuring efficient resource allocation and adherence to company policies.

o Manage office budgets effectively, considering cost-effectiveness and compliance with internal financial controls.

o Organize meetings and events, adhering to safety protocols and disability access regulations in each location.

National & International Labour Regulations

:

o Stay up-to-date on relevant labour laws and regulations in each national and international location where we operate.

o Advice leadership on potential legal and compliance risks related to HR practices and policies across all offices.

o Implement and maintain systems and procedures to ensure compliance with all relevant labour regulations and best practices.

o Conduct regular audits and reviews to identify and address any compliance gaps in each location.

Licensing & Permits:

o Research and obtain all necessary licenses and permits required for operating in new national and international markets.

o Maintain accurate records and ensure timely renewal of licenses and permits for all offices.

o Stay informed of changes in licensing and permit regulations to ensure ongoing compliance.

Compensation & Benefits:

o Conduct market research to ensure competitive compensation and benefits packages.

o Manage and administer payroll, benefits, and other employee compensation programs.

o Stay up-to-date on relevant employment laws and regulations.

Employee Relations & Performance Management:

o Foster a positive and productive work environment for all employees.

o Manage employee relations issues, including performance improvement plans, disciplinary actions, and conflict resolution.

o Develop and implement performance management systems and conduct performance reviews.

HR Data Management

:

o Maintain accurate employee records, including personal information, employment letters, and training records.

o Generate HR reports and analytics.

o Ensure compliance with data protection regulations and maintain confidentiality of employee information.

Training & Development:

o Identify training needs and develop training programs to enhance employee skills and knowledge.

o Manage and administer training programs, including budgeting, scheduling, and evaluation.

o Stay informed about industry trends and best practices in training and development.

Labour Regulations:

o Stay up-to-date on relevant labour laws and regulations (e.g., working hours, minimum wage, leave entitlements, health and safety standards).

o Advice leadership on potential legal and compliance risks related to HR practices and policies.

o Implement and maintain systems and procedures to ensure compliance with all labour regulations and best practices.

o Conduct regular audits and reviews to identify and address any compliance gaps

Office Management:

o Oversee all aspects of office operations, including facilities, equipment, and supplies.

o Maintain a clean, safe, and productive work environment.

o Manage vendor relationships and procurement processes.

Policy Communication and Implementation:

o Develop a communication strategy to effectively disseminate policies and procedures to all employees.

o Create training materials, presentations. Coordinate policy training sessions to ensure employees understand and comply with the policies.

o Work closely with department heads and managers to ensure policies are effectively implemented across the organization.

o Provide guidance and support to managers in interpreting and applying policies in their respective departments.

o Monitor compliance with policies and investigate any potential violations or concerns.

o Establish a policy review schedule to periodically assess the effectiveness and relevance of existing policies.

o Generate reports on policy-related, issues, and recommendations for senior management.

o Create report to identify patterns, risks, and areas for improvement in policy implementation.

Travel & Expenses:

o Develop and implement travel policies and procedures.

o Manage employee travel arrangements and expenses.

o Ensure compliance with travel regulations and company policies.

Project Management:

o Manage HR and administrative projects efficiently and effectively.

o Meet deadlines and stay within budget constraints.

o Communicate project progress clearly and concisely to stakeholders.

Cleanliness and Hygiene:

o Develop and enforce cleanliness policies and standards throughout the office premises.

o Raise awareness among employees about the importance of cleanliness and hygiene in maintaining a healthy work environment.

o Provide guidance on proper waste management, recycling, and sustainability practices.

o Coordinate with housekeeping staff and maintenance teams to ensure cleanliness, hygiene, and sanitation practices are consistently maintained.

o Conduct regular inspections and audits to identify areas that require improvement and initiate corrective actions.

Meetingwith Chairman&management:

o ScheduleandparticipateinregularmeetingswiththeChairmantodiscusstheperformance,challenges, and opportunities in the department.

o Provideupdatesonongoingprojects,keyinitiatives,andstrategicplanning.

o SeekguidanceandfeedbackfromtheChairmantoalignstrategieswiththeoverallorganizational objectives.

o Prepareforthemeetingwith requiredreports,PPTand anydocumentsthatis necessary.

ReportingandAnalysis:

o Analyzereportsondepartment activities,performance,andcustomersatisfactionandprovide insights to the management.

o Analyzedata toidentify trends,evaluate performance,and makedata-driven decisions.

o Provideinsights andrecommendations tomanagementbased ondataanalysis.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹75,000.00 per month

Benefits:

Health insurance Provident Fund
Education:

Master's (Preferred)
Experience:

Payroll: 10 years (Preferred) HR & Administration: 10 years (Preferred) HR generalist: 10 years (Preferred)
Work Location: In person