Job Description

Timings: 12:30 PM - 10:30 PM

Working Days: Monday - Friday

Location: Andheri East (Relocating to Lower Parel Soon)

Visual Citi: Your Partner in Bringing Concepts to Life

We are full-service signage, printing and fabrication company with a 100,000 square ft production facility and over 100 employees. Established in 2004, the scalable organisation delivers exceptional value through in-house graphic design, expert fabrication, and state-of-the-art machinery, continuously improving processes and using robotic automation to meet urgent deadlines with a wide range of high-quality visual products and displays.

Overview:

We are seeking a motivated and organised

HR & Admin Executive

to join our team. The role involves supporting Human Resources and Administrative operations, ensuring smooth and efficient day-to-day functioning.

Key Responsibilities:

Recruitment & Onboarding:

Manage full-cycle recruitment - sourcing, screening, scheduling interviews, and conducting reference checks. Coordinate job postings across multiple platforms (job boards, social media, referrals). Facilitate onboarding processes, including documentation, orientation, and induction programmes. Ensure a seamless new hire experience by coordinating with IT, Admin, and relevant departments.

Performance Management & Appraisals:

Assist in designing and implementing performance appraisal systems. Track employee performance metrics and support managers in evaluation processes. Maintain records of appraisals, feedback, and development plans.

Payroll & Attendance Management:

Oversee attendance tracking, leave management, and timekeeping systems.Validate payroll inputs (attendance, deductions, bonuses) and ensure timely salary processing. Address payroll-related queries and discrepancies.

Employee Relations & Grievance Handling:

Act as a point of contact for employee concerns and conflict resolution. Conduct exit interviews, analyse turnover trends, and recommend retention strategies. Ensure compliance with labour laws and company policies in grievance handling.

HR Documentation & Compliance:

Maintain and update employee records (personal files, contracts, policy acknowledgements). Administer employee benefits including

medical insurance

- enrolments, claims processing, and provider coordination. Ensure statutory compliance (PF, ESIC, labour laws, etc.) and support audits. Draft HR policies, memos, and circulars as needed.

Office Administration:

Manage office supplies, vendor coordination, and facility maintenance. Liaise with vendors. negotiate contracts, and ensure service quality. Handle petty cash, reimbursements, maintain logs, and reconcile expenses. Organise meetings, events, and training sessions. Handle travel arrangements and logistics for employees as required.

Employee Engagement & Communication:

Plan and execute engagement initiatives (team-building activities, recognition programmes). Assist in internal communications (announcements, newsletters, surveys).

Required Skills & Qualifications:

3-5 years of experience in HR or admin roles is preferred.

Bachelor's degree in human resources, Business Administration, or a related field Similar or Equivalent

Strong organisational and multitasking skills. Proficiency in Microsoft Office and familiarity with HR tools is a plus. Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines. Adaptability and willingness to learn and implement new technologies and methodologies.

Excellent communication in English, and time management skills, with adaptability to fast-paced environments and strong ethical conduct

We offer a dynamic environment for skill growth and impactful projects. If you're passionate about signage and have the technical expertise, please send your portfolio and resume to

recruitment@visualciti.com

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

Health insurance Paid sick time Paid time off
Schedule:

Monday to Friday Night shift US shift
Supplemental Pay:

Shift allowance
Language:

English (Preferred)
Work Location: In person