Job Description

The HR Executive plays a crucial role in supporting the overall human resources function within the organization. This position is responsible for assisting with various HR activities, including recruitment, onboarding, employee relations, performance management, training and development, compensation and benefits, and HR administration, ensuring compliance with labor laws and company policies. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a strong understanding of HR best practices.

Key Responsibilities:

1. Recruitment & Onboarding:

Assist in the end-to-end recruitment process, including job posting, screening resumes, scheduling interviews, and conducting initial interviews. Coordinate with hiring managers to understand staffing needs and job requirements. Manage candidate communication and maintain an updated applicant tracking system. Prepare offer letters and facilitate the pre-employment process (background checks, reference checks). Conduct new employee orientation and ensure a smooth onboarding experience. Complete all joining formalities and maintain new hire documentation.

2. Employee Relations & Engagement:

Act as a point of contact for employee queries and provide support on HR-related matters. Assist in resolving employee grievances and conflicts in a fair and timely manner. Promote a positive work environment and contribute to employee engagement initiatives. Support the HR Manager in implementing employee recognition programs.

3. HR Administration & Compliance:

Maintain accurate and up-to-date employee records (both physical and digital). Process HR-related paperwork and ensure all documentation is complete and organized. Assist in preparing various HR reports (e.g., headcount, attrition, leave data). Ensure compliance with all applicable labor laws and regulations. Manage and track employee attendance and leave records. Handle payroll inputs and coordinate with the finance department as required.

4. Performance Management:

Support the performance appraisal process by coordinating with employees and managers. Assist in tracking performance goals and providing administrative support for performance reviews.

5. Training & Development:

Assist in identifying training needs and coordinating training programs. Maintain training records and track employee development activities.

6. Compensation & Benefits:

Assist in the administration of compensation and benefits programs. Provide information to employees regarding their benefits.

7. HR Projects & Initiatives:

Participate in HR projects and initiatives as assigned by the HR Manager. Continuously look for opportunities to improve HR processes and efficiency.

Qualifications:

Education:

Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. A Master's degree or HR certification (e.g., SHRM-CP, PHR, CHRP) is a plus.

Experience:

1-3 years of experience in a Human Resources role.

Knowledge:

Solid understanding of HR principles, practices, and procedures. Familiarity with relevant labor laws and regulations (e.g., Factories Act, PF Act, ESI Act, Gratuity Act, etc., depending on the country/region). Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite (Word, Excel, PowerPoint, Outlook).

Skills:

Excellent written and verbal communication skills. Strong interpersonal and relationship-building skills. Exceptional organizational and time management abilities with a keen eye for detail. Ability to handle confidential information with discretion and maintain a high level of professionalism. Problem-solving and analytical skills. Ability to work independently and as part of a team. Proactive and results-oriented.

Working Conditions:

Typically an office environment. May require occasional extended hours during peak periods or special projects.

Note to Applicants:

Please submit your resume and a cover letter outlining your relevant experience and why you are a strong candidate for this position.

Remember to tailor this description further based on your specific company's culture and needs.

Sources

for school

I can certainly help you craft a job description for an HR Executive specifically for a school setting. The core HR functions remain similar, but the context of a school brings unique responsibilities and a different focus.

Here's a job description tailored for an HR Executive in a school:

HR Executive (School Setting)

Job Title:

HR Executive

Location:

[Specify School's Location, e.g., Vellore, Tamil Nadu]

Department:

Human Resources

Reports To:

Principal / School Administrator / HR Manager (if applicable)

Job Summary:

The HR Executive in a school plays a vital role in supporting the school's human resources operations, ensuring a positive and productive environment for all staff members (teaching and non-teaching). This position is responsible for assisting with various HR activities, including recruitment, onboarding, employee relations, performance management, training and development, and HR administration, specifically tailored to the unique needs of an educational institution. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a strong understanding of HR best practices relevant to a school environment, ensuring compliance with educational regulations and labor laws.

Key Responsibilities:

1. Recruitment & Onboarding (Teachers & Non-Teaching Staff)

Assist in the end-to-end recruitment process for academic and administrative positions, including drafting job descriptions, posting vacancies on relevant platforms (e.g., educational job portals, school website). Screen resumes, conduct initial phone screenings, and coordinate interview schedules for prospective teachers and staff. Facilitate pre-employment checks, including educational background verification, professional references, and police verification/child protection checks as required by educational guidelines. Prepare offer letters and employment contracts. Conduct comprehensive new staff orientation, specifically introducing new teachers to school policies, curriculum guidelines, and student welfare procedures. Complete all joining formalities and maintain new hire documentation for compliance.
2. Employee Relations & Welfare

Serve as a primary point of contact for all staff members regarding HR queries, school policies, and benefits. Assist in resolving staff grievances and conflicts in a fair, confidential, and timely manner, maintaining a supportive atmosphere. Contribute to fostering a positive and inclusive school culture for both teaching and administrative staff. Support initiatives aimed at staff well-being and engagement, such as organizing staff events or recognition programs.
3. HR Administration & Compliance

Maintain accurate and confidential employee records (both digital and physical) for all teaching, administrative, and support staff. Process HR-related paperwork, including leave applications, salary adjustments, and personnel changes. Prepare various HR reports such as staff headcount, attrition rates, and leave summaries. Ensure the school's HR practices comply with all relevant labor laws (e.g., Factories Act, PF Act, ESI Act) and

educational board regulations

(e.g., CBSE, ICSE, State Board guidelines as applicable in Vellore, Tamil Nadu). Manage and track staff attendance, leave records, and ensure proper record-keeping for audit purposes. Handle payroll inputs and coordinate with the finance department for timely salary disbursement to all staff.
4. Performance Management & Professional Development

Support the performance appraisal process for both teaching and non-teaching staff, ensuring constructive feedback and goal setting. Assist in identifying training needs for teachers (e.g., pedagogical skills, classroom management, subject matter updates) and administrative staff. Coordinate professional development workshops and training sessions for staff. Maintain records of staff training and certifications.
5. Policies & Procedures

Assist in the development and implementation of HR policies specific to the school environment, including staff code of conduct, leave policies, and disciplinary procedures. Communicate HR policies and updates effectively to all staff members.

Qualifications:

Education:

Bachelor's degree in Human Resources, Business Administration, Education Management, or a related field. A Master's degree or HR certification is a plus.

Experience:

1-3 years of experience in a Human Resources role, with a preference for experience in an educational institution or a similar service-oriented environment.

Knowledge:

Solid understanding of HR principles, practices, and procedures. Familiarity with relevant labor laws and regulations in India (e.g., Factories Act, PF Act, ESI Act, Gratuity Act).

Crucially, an understanding of HR aspects specific to schools and educational institutions, including teacher recruitment norms and academic year cycles.

Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite (Word, Excel, PowerPoint, Outlook).

Skills:

Excellent written and verbal communication skills, with the ability to communicate effectively with teachers, parents, students, and administration. Strong interpersonal and relationship-building skills, demonstrating empathy and discretion. Exceptional organizational and time management abilities with meticulous attention to detail. Ability to handle sensitive and confidential information with utmost discretion and professionalism. Strong problem-solving and analytical skills. Ability to work independently and collaboratively within a school team. Proactive and results-oriented, with a commitment to supporting the school's mission.

Working Conditions:

Primarily an office environment within the school premises. May require flexibility during peak admission periods, examination times, or school events.
Job Type: Full-time

Pay: ?9,257.25 - ?20,962.90 per month

Benefits:

Provident Fund
Schedule:

Day shift
Language:

English (Preferred)
Work Location: In person

Expected Start Date: 05/06/2025