Job Description

JOB DESCRIPTION (JD) - HR EXECUTIVE (FEMALE)

Organization:

Vamsha Retail Ventures Private Limited

Department:

People Development / Human Resources

Designation:

HR Executive (Female)

Reporting To:

PDM / HR Manager

Work Location:

Mayiladuthurai

Employment Type:

Full-Time

1. JOB OBJECTIVE

The HR Executive is responsible for executing end-to-end HR and People Development operations at the branch/organizational level. The role ensures timely recruitment, statutory compliance, attendance & payroll coordination, employee engagement, training execution, grievance handling, and SOP adherence, in line with approved PD SOPs and MD directives.

2. ROLE SCOPE

This position covers operational HR execution across:

Recruitment & onboarding Attendance, payroll & statutory compliance Employee engagement, welfare & satisfaction Training coordination & reviews Grievance, discipline & exit management SOP coordination and audit support

3. KEY RESPONSIBILITIES

A. Recruitment & Onboarding

Execute recruitment activities strictly as per approved Staff Matrix. Coordinate job postings, walk-ins, interviews, documentation, and joining formalities. Ensure new employee ID creation, biometric registration, and document verification. Coordinate induction training and buddy allocation for new joiners. Track probationary employees and support monthly/quarterly evaluations.
B. Attendance, Leave & Payroll Coordination

Maintain daily attendance records (biometric & manual). Process leave, week off, permission, and outpass requests as per policy. Close monthly attendance within defined timelines. Coordinate payroll inputs with Accounts and PD Manager. Maintain error-free attendance and deduction records.
C. Statutory & Compliance Activities

Support EPF, ESI, Shops & Establishment compliance activities. Ensure timely collection and verification of employee statutory documents. Maintain statutory files, challans, acknowledgments, and records. Respond to statutory queries and notices in coordination with PD Manager.
D. Employee Engagement & Welfare

Assist in Employee Engagement Matrix preparation and execution (Quarterly). Support Employee Satisfaction Surveys (ESS) and follow-up reviews. Coordinate welfare activities, rewards & recognition programs. Maintain confidentiality and trust in employee interactions.
E. Training Coordination

Collect department-wise training needs. Support training calendar execution (internal/external). Coordinate venue, attendance, feedback, and documentation. Prepare training observation and feedback reports.
F. Grievance & Discipline Management

Receive, document, and coordinate grievance resolution within defined TAT. Support disciplinary procedures with proper documentation. Maintain confidentiality and neutrality in all cases. G. Exit & Final Settlement Coordination Coordinate exit interviews and No Due Certificate process. Ensure asset recovery, documentation, and timely communication. Support Accounts for smooth Full & Final settlement processing.
H. SOP Coordination & Reporting

Ensure department-level adherence to approved SOPs. Coordinate SOP audits, follow-ups, and corrective actions. Maintain HR trackers, reports, and dashboards. Submit periodic reports to PD Manager / MD Office.

4. AUTHORITY & LIMITATIONS

Authorized to collect, verify, and process HR data. Cannot approve salaries, recruitment deviations, or disciplinary actions independently. All critical decisions require PD Manager / MD approval.

5. KEY PERFORMANCE INDICATORS (KPIs)

Recruitment TAT adherence Attendance & payroll accuracy Statutory compliance adherence Training execution effectiveness Employee engagement & satisfaction scores SOP audit compliance score Grievance resolution TAT

6. REQUIRED QUALIFICATIONS

Graduate / Postgraduate in HR, Business Administration, or related field. 1-3 years of HR operations experience (Retail preferred). Strong knowledge of HR processes, statutory basics, and documentation.

7. SKILLS & COMPETENCIES

Strong communication & interpersonal skills High confidentiality and integrity Good documentation and follow-up discipline Ability to work under timelines and pressure Basic system / HRMS / Excel proficiency Employee-friendly and process-oriented mindset

8. BEHAVIORAL EXPECTATIONS

Professional conduct and ethical handling of employee information Calm, empathetic, and solution-oriented approach High coordination ability across departments Strict adherence to SOPs and timelines

9. CAREER PROGRESSION

HR Executive ? Senior HR Executive ? HR Manager

(based on performance, KPIs, and organizational requirements)
Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹16,000.00 per month

Benefits:

Food provided Provident Fund
Work Location: In person