Job Description

JOB DESCRIPTION - HR Executive (Payroll)

COMPANY- Sea Blue Shipyard Ltd ( Group Company of Prabhu Steels)

Department:

Human Resources

Location:

Puthuvyppu, Kochi

Experience:

2-5 years (Manufacturing / Industrial payroll preferred)

Reports to:

HR Manager / HR Head

Contact No/Whatsapp: 8086004484

Email -hrm@prabhusteels.com

Position Overview

The HR Executive - Payroll is responsible for accurate and timely processing of monthly payroll for staff and contract workers in a manufacturing environment. The role ensures compliance with statutory requirements, maintains employee records, coordinates with production/operations teams, and supports HR administrative activities related to wages, attendance, and employee settlements.

Key Responsibilities1. Payroll Processing

Prepare and process monthly payroll for staff, workers, and contract employees. Verify attendance, overtime, shift allowances, leave records, and production-linked incentives. Ensure accurate calculation of wages, deductions (PF, ESI, PT, LWF), arrears, and reimbursements. Manage salary changes due to increments, transfers, promotions, and shift changes.

2. Attendance & Time Office Management

Reconcile biometric/attendance system data and resolve discrepancies. Coordinate with production supervisors to validate overtime and shift records. Maintain updated leave and attendance MIS.

3. Statutory Compliance

Ensure compliance with PF, ESI, Bonus Act, Gratuity Act, Minimum Wages, Shops & Establishment Act, and Factory Act-related requirements. Prepare monthly PF/ESI challans and ensure timely filing. Handle statutory inspections, documentation, and audits.

4. Employee Records & Documentation

Maintain accurate employee master data--personal details, bank details, salary structure, and documents. Ensure proper filing of onboarding, confirmation, increment, transfer, and separation documents.

5. Salary Disbursement & Queries

Coordinate with Finance for salary disbursement and payroll reconciliation. Handle employee queries related to salary, deductions, PF/ESI, and leave. Issue salary slips, Form 16, and required certificates.

6. Full & Final Settlement

Prepare and process F&F settlements including notice pay, leave encashment, gratuity calculation, and recovery. Ensure timely clearance and documentation for resigned employees.

7. HR MIS & Reporting

Prepare monthly payroll MIS including manpower cost, overtime analysis, absenteeism, and headcount. Generate reports required by management and statutory bodies.

Skills & Competencies

Strong knowledge of payroll processes and statutory labor laws. Experience in manufacturing HR/payroll (preferred). Proficiency in payroll software, MS Excel, and attendance systems. High accuracy, confidentiality, and attention to detail. Good communication and coordination skills.

Qualification

Bachelor's degree in HR/Commerce/Management. MBA/PGDM in HR (preferred). Training or certification in payroll/statutory compliance is an added advantage.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person